Marketing Production Coordinator

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Job Title:Marketing Production Coordinator

Department:Strategic Enrollment | Marketing and Communications

Job Description

The Marketing Production Coordinator is responsible for managing the production schedules, workflows, and distribution of marketing assets and publication materials for enrollment initiatives. This position ensures that all projects are delivered on time, within budget, and meet quality standards. Working closely with the Marketing and Strategic Communications team, this role supports the full lifecycle of marketing projects—from job initiation to final delivery.

Key Responsibilities

• Coordinate publication and marketing production schedules across all stages, including editing, design, printing, and distribution.
• Determine production timelines, communicate timelines to staff, and monitor progress to meet project goals.
• Maintain and update the MSC project management system to track workflows and assign tasks.
• Collect and track cost estimates for printing, postage, and vendor services to ensure cost-effective production. Prepare and submit purchase order requests, monitor expenditures, and reconcile final costs.
• Serve as a liaison with internal partners (Uni-Print) and external vendors for printing, promotional items, and mailing services.
• Monitor inventory of print and promotional materials; track usage and reorder as needed.
• Works closely with the regional marketing manager, partners across Ohio State’s campuses, as well as content experts, designers, email and CRM team members, production coordinators and others in the department to produce high quality work on deadline.
• Performs other duties as assigned.
  
  

Qualifications

Required:

• Bachelor’s degree in marketing, communications, business, or related field.
• At least 2 years of experience in project coordination or marketing production.
• Strong organizational, time management skills and attention to detail with the ability to handle multiple projects simultaneously, working in a fast-paced environment.
• Familiarity with print production, direct mail campaigns, and vendor management.
• Experience with project management software.
• Excellent communication and interpersonal skills.
  
  

Desired

• Experience in higher education marketing campaigns and knowledge of mailing procedures and terminology is preferred.
  
  

Duties/Responsibilities

60% -- Coordinate publication and marketing production schedules across all stages, including editing, design, printing, and distribution. Determine production timelines, communicate timelines to staff, and monitor progress to meet project goals. Maintain and update the MSC project management system to track workflows and assign tasks.

30% -- Collect and track cost estimates for printing, postage, and vendor services to ensure cost-effective production. Prepare and submit purchase order requests, monitor expenditures, and reconcile final costs. Serve as a liaison with internal partners (Uni-Print) and external vendors for printing, promotional items, and mailing services. Monitor inventory of print and promotional materials; track usage and reorder as needed.

10% -- Performs other duties as assigned.

Additional Information

To apply, submit a current resume and cover letter describing your interest and related experience for this position.

Career Roadmap

Function: Marketing & Communications

Sub-Function: Marketing Operations

Career Band: Individual Contributor - Specialized

Job Level: S2 Experienced

Location:Student Academic Services (0160)

Position Type:Regular

Scheduled Hours:40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.