Absence Management Specialist - HCM Senior Analyst

Please note: Effective October 1, 2025, the Ohio Department of Mental Health & Addiction Services has transitioned to its new name—the Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive, person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals, families, and communities across the state.

What you’ll do at DBH:

Ohio Department of Behavioral Health is seeking two highly skilled Human Capital Management Senior Analyst's to support statewide absence management, disability programs, and payroll-related HR functions across central office, pharmacy services, and regional psychiatric hospitals. This role is ideal for an HR professional with strong analytical skills, deep knowledge of leave programs, and the ability to navigate complex federal and state regulations.

You will serve as a subject matter expert in FMLA, disability leave, transitional work programs, and related HR processes—ensuring compliance, accuracy, and exceptional service to employees and agency partners.

Absence & Disability Program Management

• Lead advanced HR sub-programs related to absence management, disability separations, reinstatements, transitional work, and leave without pay.
• Ensure proper application of FMLA, disability leave, childbirth & adoption leave, and other benefit programs.
• Determine FMLA eligibility, issue designation notices, and monitor usage.
• Coordinate disability separation processes, including fact gathering, notices, hearings, and personnel actions.
• Facilitate return-to-work options such as Transitional Work Program (TWP) and light-duty accommodations.
• Monitor leave usage, absenteeism trends, and leave-without-pay requests; recommend approvals or corrective actions.
• Serve as liaison with third-party vendors and internal stakeholders.

Operational & Payroll Support

• Manage time entry and payroll processing for all off-work programs (FMLA, disability, workers’ compensation, military leave, administrative leave, etc.).
• Process personnel actions (leave, returns, pay corrections).
• Review and correct bi-weekly step/longevity rosters; coordinate adjustments with payroll and DAS.
• Maintain databases, filing systems, and reports related to absence management.
• Schedule and participate in hearings (SPBR, disability) and initiate personnel actions based on outcomes.

Administrative & Program Support

• Prepare and enter personnel actions for separations, interruptions, and reinstatements.
• Serve as backup payroll processor, ensuring compliance with federal, state, and agency policies.
• Generate and analyze reports (UKG, COGNOS, OAKS).
• Provide technical guidance to HR and Labor Relations staff.
• Participate in New Employee Foundations and contribute to policy development and HR intranet content.

This is an hourly position and is exempt from the bargaining units, with a pay range of 12 on the E1 Exempt Pay Range Schedule . Normal working hours are Monday through Friday, 8:00am to 5:00pm (Flexible Schedule).

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Required Educational Transcripts

Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution’s website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

3 yrs. exp. in human resources.



OR

Completion of undergraduate core program in human resources, business or public administration; AND 12 mos. exp. in human resources.



OR

1 yr. exp. as Human Capital Management Analyst, 64612.



OR

The equivalent of Minimum Class Qualifications For Employment noted above.



Primary Skill: Human Resources

Technical Skills: Regulatory Compliance

Professional Skills: Attention to Detail, Confidentiality and Analyzation.

Application Procedures

To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, “see resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.

Background Check Notice

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Rule 5122-7-21, “Background check on applicants,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.

If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at [email protected] or 614-466-8884.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.