Disbursement Specialist- Lucas County Auditor's Office

Essential Duties and Responsibilities

• Reviewing and approving all vouchers for payment, including both traditional check and electronic payments, while also canceling unnecessary vouchers as required and/or requested.
• Corresponding with the public and Lucas County Agencies regarding requests for payment, signing for packages, and directing them to the appropriate person or agency for resolution.
• Processing scheduled check runs.
• Performing monthly special check-runs for boarding homes through Children’s Services.
• Processing one-time payment requests for the Board of Revision et al. through the special warrant batch process.
• Engaging in internal controls that safeguard the County’s assets.
• Organizing and locating vouchers for review during the annual audit.
• Ordering and organizing office supplies.
• Audit and process invoices for Appointed Counsel Reimbursements according to standards set forth by the Office of the Ohio Public Defender.
• Audit Expense Reimbursement Requests using the Expense Module.
• Audit P-Card expenses and reconcile monthly to bank statement for payment processing.
• Maintain current files and electronic logs of Authorized Invoice Approvers and Check Pickup lists.
• Any other duties assigned by the Auditor or management on behalf of the Auditor.
• Audit and approve appointed counsel fee statements, transcription fees, and court-paid expenses in the Electronic Court Appointed Billing System (CABS).
• Process Affidavits for Replacement of Warrants
• Process Voids/Reissues.
• Knowledge of Supplier Registration Requirements.

Qualifications

• Knowledge of local government and processes, general office practices and procedures, experience in operation of standard office equipment.
• Experience using Microsoft Office Suite – Excel, Word, Power Point, and Projects.
• Proficiency working within an ERP system; Oracle cloud preferred.
• Ability to perform basic mathematics, including the ability to calculate fractions, decimals, and percentages.
• Exemplary typing and data entry ability
• Ability to follow directions and chain of command
• Possess strong interpersonal communication skills (written and oral). Demonstrate a positive and professional attitude, develop and maintain cooperative professional relationships with citizens, customers, county agencies, co-workers, managers, and directors.
• Ability to work independently along with the ability to cooperate with co-workers on group projects.
• Ability and willingness to work flexible hours, especially limited time-off during year-end (i.e., overtime, evening hours and/or weekends).
• Ability to meet and maintain production and proficiency standards.
• Ability to manage time, oversee workflow, seek new assignments with minimal supervision, review work for accuracy and correctness and communicate with management when work cannot be completed on schedule in accordance with office policies, procedures and deadlines established by management.
• Basic understanding of federal, state and local financial regulations.
• Employee must abide by all laws and conduct all business in an ethical manner, both personally and professionally.

Minimum Requirements

• High school diploma or equivalent.
• Proven experience (1-2 yrs) in accounts payable, disbursement processing or similar accounting role.
• No reprimands/discipline in personnel file for six (6) months prior to applying. (internal applicants only)