Contracts Administrative Assistant

Job Title: Contracts Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to serve as an intermediary between Project Managers and the Contracts team for numerous customer engagements. This role requires the review and referencing of contract documents to ensure accuracy and compliance, supporting proposal and bid development, and utilizing Salesforce CRM for data management.

Responsibilities

• Act as an intermediary between Project Managers and the Contracts team for over 50 customer engagements.
• Review and reference contract documents, framework agreements, and Terms & Conditions for accuracy and compliance.
• Identify and correct errors in contract documentation to align with company standards.
• Support proposal and bid development by ensuring timely and accurate documentation.
• Utilize Salesforce CRM to manage customer data and track contract status.
• Engage with customers to obtain missing information or correct data discrepancies.
• Coordinate internal and external outreach to facilitate contract execution and change orders.
• Ensure all contracts and change orders are fully executed according to established processes.
• Collaborate with the Contracts team for escalations involving Terms & Conditions changes.
• Maintain high standards of organization and attention to detail in a fast-paced environment.

Essential Skills

• 5+ years of experience in an Administrative role supporting Contracts teams.
• Proficiency in Microsoft Excel and Word.
• Experience with Salesforce CRM.

Additional Skills & Qualifications

• Strong administrative support skills.
• Experience with clerical and legal document management.
• Excellent data entry capabilities.

Work Environment

This position requires working onsite five days per week, with working hours from 8 AM to 5 PM and a one-hour lunch break. The role offers a long-term opportunity in a dynamic and fast-paced environment.

Job Type & Location

This is a Contract to Hire position based out of Dublin, OH.

Pay And Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dublin,OH.

Application Deadline

This position is anticipated to close on Nov 20, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.