Accounting Support Senior Specialist

Please see Special Instructions for more details.

THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach required documents. Required documents include:

• A detailed cover letter
• Resume
• A list of at least three (3) professional references with current contact details, including email addresses.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse background.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date' shown below.

Position Information Job Title Accounting Support Senior Specialist Applications Accepted From Public: Open to the public , University Wide, AFSCME 3200 University Wide Special Instructions to Applicants THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST. Please complete the online application and attach required documents. Required documents include:

• A detailed cover letter

• Resume

• A list of at least three (3) professional references with current contact details, including email addresses.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse background. This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20165933S POSITION SPECIFIC SUMMARY: The Accounting Support Senior Specialist is part of the College of Health Sciences & Professions (CHSP) dean's office budget team. The position provides support to the planning unit budget process, budget tracking, and all day-to-day college-level financial processes. The position includes a shared services component within CHSP to provide training and support across the college to staff and faculty to help cover staffing level changes and special projects. POSITION SPECIFIC PRIMARY RESPONSIBILITIES:

• Assist with the annual college budget process from inception through providing completed budget materials to all CHSP units.

• Take a lead role in training and on-boarding school/department support staff on college and university financial processes and systems.

• Serve in a shared services capacity within CHSP to cover departmental finance needs in response to changing staffing levels and/or special projects.

• Process non-purchasing related transactions including billing authorizations, journal entries and corrections, graduate appointments and contracts via ICD. Perform beginning-to-end purchasing process, as needed. Track commitments and obligations. Monitor and reconcile accounts. Complete payroll audits. Complete various statistical reports utilizing university data bases and systems.

• Reconcile expenses according to prescribed standards and practices. Provide budget reports and/or summaries to dean's office budget team, faculty and staff according to agreed upon standards and as requested by supervisor.

• Provide financial oversight to accounts including operating, restricted and foundation. Coordinate time and attendance reporting on grants.

• Provide support to departments for overloads, part time instructional appointments, summer instruction, summer research and other contracts and initiate contracts. Assist with the raise and re-appointment processes for faculty and staff.

• Perform other duties as assigned.

GENERAL SUMMARY: Supports the organization's accounting functions. Maintains up-to-date and accurate records of daily transactions, accounts receivable, accounts payable, inventories, payroll, and various other records. GENERAL RESPONSIBILITIES:

• Serves as the initial contact for customers. Mentors, coaches, and trains lower level employees on customer service and department policies.
• Often directs work, trains, and/or supervises other staff or student employees.
• Performs financial analyses and makes recommendations based on data.
• Reviews the work of other employees for accuracy and compliance with accepted standards and University policies.
• Completes and submits institutional surveys for publishers and agencies.
• Issues purchase orders in accordance with functional policy. Communicates with internal and external customers to manage purchasing.
• Analyzes and monitors department and program budgets. Approves and tracks expenditures.

Minimum Qualifications Knowledge of finance and business technical and practical concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of related experience. Proficient in spreadsheet software such as Microsoft Excel. An equivalent combination of education, training, and experience is acceptable.Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications Bachelor degree in Accounting, Business or a related field Experience working in one or more of the following: Oracle, Concur, BobcatBuy, PeopleSoft, PeopleAdmin Knowledge of grants Knowledge of statistical and financial analysis Department Health Sciences Professions, Dean's Office Pay Rate Minimum $16.84 hourly rate Job Open Date 01/12/2024 Posting Close Date 01/28/2024 Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit College of Health Sciences & Professions Work Schedule M-F 8 am - 5 pm Campus Athens Expected hours worked per week 40 Expected duration of assignment ongoing Applicants may contact this person if they have questions about this position. Beth Tragert, [email protected], 740-593-2470 Diversity Statement Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply. Job Information Employment Type full-time regular Job Family/Subfamily Finance and Business-Accounting Support Career Track & Level TAS 4 Pay Grade AF3200 |14| Clery Act Annual Safety and Fire Report Clery Act Statistics “To view the Clery Act Annual Safety and Fire Report

Applicant Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

• References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please indicate how you learned about this posting.
  • The Athens Messenger
  • The Chronicle of Higher Education
  • Ohio University employee
  • OHIO Jobs Line (phone)
  • Employment Agency
  • Posted Announcement
  • Professional association
  • Social Media (LinkedIn, Twitter, etc)
  • OTHER

• * Please indicate your highest level of education.
  • no HS diploma or GED
  • HS diploma or GED
  • Associate's degree
  • Bachelor's degree
  • Bachelor's degree plus some work towards graduate degree
  • Master's degree
  • Ph.D. or equivalent
  • Will have earned Ph.D. by time of appointment

• * Please indicate your level of experience in accounting, finance, or a related field
  • no experience
  • Less than 1 year
  • At least 1 year, but less than 3 years
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • 7 years or more

• * Do you have knowledge of statistical and financial analysis? This is a minimum requirement.
  • Yes
  • No

• * What is your level of proficiency with Microsoft Excel?
  • Little to no experience
  • Proficient
  • Advanced

• * Please select an option that best represents your current status:
  • I am a current Ohio University employee and NOT currently serving a probationary period.
  • I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
  • I am a current Ohio University Student employee.
  • I am not an employee of Ohio University.

• * Are you a current Ohio University AFSCME 3200 employee who is not serving in an initial probationary period?
  • yes
  • no