Accounts Receivable Specialist

WHO WE ARE:

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the U.S. and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. If you are ready to take your career to the next level, and you meet our qualifications, we would like to speak with you!

JOB SUMMARY: Responsible for collections of completed work. Assists appropriate departments to secure accurate information submitted for invoices. Communicates well between customers, trades and appropriate departments to ensure work is completed and payment is appropriately billed and collected without delay. Works hard and takes pride while providing exceptional customer service representing the Paul Davis brand in a safe working environment.

ESSENTIAL FUNCTIONS:

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  Responsible for Accounts Receivable and Accounts Payable


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  Researches, collects and identifies discrepancies in delinquent accounts by reviewing files, drafting correspondence, and contacting past-due account holders to request payment.


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  Performs daily verification, classifying, computing, posting, and recording accounts receivable data.


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  Collaborates with other departments to reconcile accounts receivables weekly with status updates.


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  Assist with real time job costing


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  Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.


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  Generates custom reports and statements as requested by management for internal use.

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  Conducts routine data entry management for accounting records including accounts payable, billing, and accounts receivable.


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  Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.


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  May assist with answering telephones and other clerical tasks as needed.


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  Allocates expenditures to correct accounts according to departmental procedures.


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  Performs other related duties as assigned.

REQUIREMENTS:

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  Basic understanding of bookkeeping practices and procedures.


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  Familiarity with Quick Books accounting software.


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  Working knowledge of Microsoft Office Suite (i.e., Word, Excel, Outlook, etc.).


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  Strong attention to detail, highly organized, critical thinking, with an ability to multitask.


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  Excellent verbal and written communication skills. Fluent in English.


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  Ability to anticipate work needs and interact professionally with customers.


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  Ability to adapt to changes.


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  Ability to work independently and in a fast-paced environment.

EDUCATION | EXPERIENCE:

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  High school diploma or equivalent is required.


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  At least three (3) years of related experience is required.

EOE STATEMENT :

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  We are an equal employment opportunity employer.