Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations for a social services organization in Worthington, Ohio. This contract opportunity with permanent potential is ideal for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and ensuring teams have the resources they need to work efficiently. The person in this role will partner with leadership and staff across the site to coordinate schedules, manage communication, and help maintain smooth facility and training operations.

Responsibilities:
• Coordinate calendars, appointments, correspondence, records management, data entry, and invoice-related administrative tasks for leadership and site staff.
• Welcome visitors and guests, provide front-desk support, and help ensure established safety procedures are followed while on site.
• Receive incoming mail and deliveries, sort materials accurately, and distribute items to the appropriate team members in a timely manner.
• Track inventory for office materials, communicate restocking needs, and assist with purchasing supplies in alignment with company guidelines and budget expectations.
• Oversee the working condition of office equipment such as copiers and fax machines, and escalate technical issues to the appropriate support teams when needed.
• Support daily facility coordination by assisting with building access items, responding to maintenance-related communication, and helping address site operational needs.
• Assist with onboarding activities for new team members and help monitor completion of required training and compliance-related learning.
• Coordinate local training logistics by managing registrations, communicating schedules, and working with outside vendors to support learning events.• At least 2 years of experience in an administrative, office coordination, or clerical support role.
• Demonstrated ability to manage calendars, appointments, and multiple competing priorities in a busy office environment.
• Experience handling reception activities, inbound calls, and clear communication with visitors, staff, and external contacts.
• Strong organizational skills with accuracy in filing, documentation, data entry, and record maintenance.
• Background supporting office operations, including mail distribution, supply tracking, and coordination of maintenance requests.
• Proficiency with standard office technology and confidence troubleshooting basic equipment issues before escalating concerns.
• Clear written and verbal communication skills with a customer-focused and team-oriented approach.