Victim Witness Coordinator — 30 hours per week
We are seeking an experienced Victim Witness Coordinator to support the Department of Justice (DOJ). The ideal candidate will be dedicated and detail-oriented in order to provide support to the Victim-Witness Program. In this role, you will assist with fact witness management and work closely with Victim-Witness personnel to ensure the judicial process runs smoothly. This position involves a variety of clerical and administrative tasks aimed at supporting witness management and enhancing the services provided to victims.
Apply today! RESPONSIBILITIES
I. Witness Management Support
- Provide witness management assistance prior to, during, and after trial
- Work directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury
- Respond to witness field phone calls, questions, and other inquiries
- Notify attorneys of special circumstances or needs of witnesses
- Confer with attorneys regarding fact witness appearance and special circumstances
- Determine a witnesses’ special circumstances or needs
- Meet with witnesses upon arrival to designated hearings or pre-trial conferences
- Perform courtroom orientation for witnesses
- Ensure a safe waiting area is available for witnesses
- Establish and maintain a variety of witness files, documents, and databases
- Assemble fact witness documents following established procedures and DOJ regulations for retention
- Establish and maintain a calendar or database of active and pending witness appearances
- Track hearings, trial dates, grand jury, and scheduling conferences
- Obtain information and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.
- Edit documents according to DOJ style and format
- Compose letters using legal expertise in fact witness laws and regulations
- Perform other administrative and logistical witness management related duties as required or assigned
- Notify witnesses concerning travel arrangements and appearance date/time
- Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
- Complete and submit documentation for special travel authorizations
- Obtain prior approval before proceeding with travel arrangements
- Ensure all travel documents and appearance dates and times are provided to witnesses prior to their appearance
- Make necessary arrangements for witness travel and lodging according to DOJ policies and procedures
- Collect necessary documentation and signatures for witness reimbursement documents
- Prepare and submit documentation for witness reimbursement, including witness vouchers
- Furnish requested information concerning pending and completed witness vouchers
- Gather required documentation and reconcile Government Travel Accounts
- Progressive and relevant experience
- Preference for college degree
- Cleveland OH 44113
- Telework Eligibility — some
- U.S. citizenship required since this role supports the U.S. federal government
- Department of Justice
- No travel required
- Not to exceed 30 hours per week
- Employment Classification Eligibility — Non-exempt
- Not eligible for relocation benefits
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