Administrative specialist

Job Description:

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.

• Resolves complex and unique problems that require an ability to interpret established policies and procedures.

• Oversees department unit administrative processes.

• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.

• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.

• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.

• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.

• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications:

Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.

An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications:

• Associate's degree or higher

• Experience with software systems such as Oracle, Bobcat Buy, and Concur

• Ability to adapt to changing priorities and unforeseen circumstances and work effectively with all levels of constituents

Planning Unit: Heritage College of Osteopathic Medicine

Department: HCOM - Medical Education-Clinical Education

Applicants may contact this person if they have questions about this position: Jordyn Stimel, [email protected]

Employment Type: full-time regular

Advertised Salary:

The hourly rate starts at $16.84, with the potential of up to $21.48 per hour. The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University's generous benefits package, which includes:

• Free tuition for employees and dependents

• Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance

• An excellent retirement plan with up to a 14% employer contribution

• Wellness programs, on-site wellness facilities, and a robust employee assistance program

• Paid parental leave, adoption reimbursement, and more

Additional information is available at: