Regulatory Affairs Specialist

Where Trust Leads Bold Ideas Grow and Community Thrives

Paulas Choice a global skincare leader founded in 1995 empowers individuals to define beauty on their own terms through science-backed products. Our mission comes to life through four core values that guide our actions decisions and impact:

• Build Trust: We set the standard for skincare transparency and shared knowledge.

• Be Bold: We lead through innovation and by challenging the status quo.

• Act with Kindness: We operate with respect and carefor our customers colleagues and the planet.

• Create Community: We believe in the power of connectionwhether educating customers supporting each other or giving back we grow stronger together.

Our team spans North America Australia/New Zealand Europe and the broader APAC region collaborating globally to drive innovation. We offer space to thrivepersonally professionally and through our comprehensive benefits package designed to support your well-being at every stage:

• Generous paid time off including time off to volunteer
• Learning and development resources to support personal and professional growth
• Wellness benefits like meditation app memberships product discounts and free samples of our amazing products
• Most roles are fully remote (roles that are required to be at our Seattle HQ can be found in the details section of this job post)
• Great location for roles that are hybrid or fully onsite were in the heart of Seattles beautiful International District
• Did we mention were a dog-friendly office

Our culture encourages continuous learning and is fueled by connection curiosity and cross-functional collaboration. Whether onsite remote or hybrid we stay connected through shared initiatives that bring our teams together. If youre inspired by transparency driven to make an impact and eager to help foster communitywed love to have you join us.

How youll have an impact at Paulas Choice:

The Regulatory Affairs Specialist supports the Global Regulatory Affairs team in maintaining the accuracy and integrity of documentation related to raw material qualification supplier compliance and claims substantiation. This role ensures that all ingredient product and claims documentation is properly organized reviewed and maintained to meet regulatory audit and substantiation requirements. The position is ideal for a candidate looking to grow within Regulatory Affairs and gain experience across compliance documentation systems and product substantiation.

As a Regulatory Affairs Specialist a typical day might include a mix of the following:

• Raw Material Documentation:
• Review collect and maintain supplier documentation (SDS COA IFRA allergen toxicology) for all raw materials used by Paulas Choice.
• Support the Raw Material Qualification (RMQ) process by ensuring completeness and accuracy of supplier submissions.
• Manage compliance of all Raw Material Change Requests (RMCR) and tech transfers including assessing equivalence and ensuring documentation is updated and approved.
• Track outstanding documentation using regulatory systems and coordinate follow-ups with R&D/PD Quality and suppliers.

• Documentation Management:
• Maintain and organize regulatory databases (Ithos SharePoint RMQ trackers) for ingredient formula and claims documentation.
• Assist with updates and document version control to support audits and regulatory readiness.
• Partner with Regulatory leadership to identify and implement process improvements that enhance data integrity and workflow efficiency.

• Claims Substantiation Support:
• Assist with gathering organizing and maintaining claim substantiation documents (clinical data consumer testing supplier data scientific literature).
• Support the preparation of Claim Substantiation Documentation (CSDs) and responses to market or regulatory inquiries.
• Collaborate with Marketing and Regulatory team members to ensure substantiation files are accurate and audit-ready.

• Audit & Compliance Support:
• Assist with documentation preparation for raw material and formula audits.
• Ensure records are current and complete to meet MoCRA EU and global requirements.
• Support internal quality and compliance reviews by providing requested documentation.

• Cross-Functional Collaboration:
• Partner closely with R&D/PD Quality and Marketing to support compliance deliverables.
• Communicate effectively across teams to ensure timely completion of regulatory tasks.

The Details:

• Location: We are based in Seattle WA. While we prefer local candidates we are flexible on location
• Hours: Must be available to work standard business hours
• Physical requirements: Ability to handle both sitting and screen time for long periods
• Travel requirements: Less than 5%

What youll bring to the table:

• Bachelors degree in a scientific or related field (Chemistry Biology Environmental Science or similar).
• 13 years of experience in Regulatory Affairs Quality or Documentation Management preferred (cosmetics personal care or consumer goods).
• Strong attention to detail and organizational all data and documentation meet compliance and audit standards.
• Comfort working with large datasets and document management systems (Ithos SharePoint Smartsheet).
• Strong written communication skills and ability to follow regulatory documentation protocols.
• Interest in developing a long-term career in Regulatory Affairs.

What can help you really stand out:

• Collaboration : Builds productive relationships with internal teams and external partners.
• Learning Agility : Eager to grow regulatory knowledge and assume greater responsibilities over time.
• Accountability : Takes ownership of assigned deliverables with professionalism and reliability.
• Organization : Manages multiple projects and documentation streams efficiently.

Approximate Salary Range Based on Experience and Location:

$70000 - $77000 USD/annually

#LI-NG1

Paulas Choice Skincare determines the pay for positions using local national and industry-specific survey data. We evaluate external and internal equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidates region/town/cost of living.

For new hires we strive to make competitive offers allowing the new employee room for future growth. The exact base salary is determined by various factors including experience skills education geographic location and budget. This position is also eligible for participation in the company discretionary bonus plan.

Paulas Choice Skincare is an Equal Opportunity Employer and does not discriminate on the basis of race color gender identity religion sex age national origin disability veteran status sexual orientation genetic information or any other classification protected by Federal State or Local are committed to create a workplace that is inclusive of all. Where everyone feels empowered to bring their full authentic self to work.

Please note:

At any time with or without notice Paulas Choice reserves the right to add/delete/change the positions requirements.

If you are an individual with a disability in need of assistance at any time during our recruitment process please contact us at . This email is intended for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses.

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Required Experience:

IC