Finance Coordinator

The Finance Coordinator serves as the organization's lead financial operations professional, responsible for ensuring the integrity, accuracy, and compliance of all financial activities while supporting the strategic goals of the Boys & Girls Club of Dayton. This position oversees the full cycle of accounting, budgeting, payroll, grant financial management, audit coordination, cash flow, and financial reporting for an organization with an annual operating budget of approximately $2 million. Working closely with the President & CEO, Board of Directors, Finance Committee, external auditors, and funding partners, the Finance Controller provides timely financial insights, strengthens internal controls, ensures compliance with nonprofit accounting standards and grant requirements, and develops financial systems and processes that promote organizational sustainability, accountability, and long-term growth. The position operates with a high degree of independence while exercising sound judgment within established financial policies and approval authority.

Essential Job Responsibilities :

• Oversee all day-to-day accounting operations including accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance.
• Manage organizational financial systems including QuickBooks, Gusto, and financial reporting connected to MYCLUBHUB operations.
• Prepare accurate monthly, quarterly, and annual financial statements and supporting reports for leadership and the Board of Directors.
• Develop, monitor, and assist with organizational budgets, forecasting, and cash flow management.
• Track and monitor restricted funding, grants, contracts, and capital expenditures to ensure compliance with funding requirements.
• Prepare and submit grant-related financial reports and supporting documentation.
• Coordinate and lead annual audit preparation, including communication with external auditors and preparation of requested schedules and documentation.
• Assist with IRS Form 990 preparation in partnership with the organization’s external CPA or audit firm.
• Support financial compliance efforts, internal controls, and policy administration.
• Coordinate payroll processing, PTO tracking, workers’ compensation reporting, unemployment claims, and finance-related employee records.
• Partner with external benefits providers and payroll partners regarding employee benefits administration and reporting.
• Assist the CEO and Finance Committee with strategic financial planning and organizational decision-making.
• Monitor vendor payments, purchasing practices, and financial approval processes in accordance with organizational policy.
• Support the development and improvement of financial systems, reporting processes, and operational efficiencies.
• Attend occasional Board meetings, committee meetings, or organizational events as needed.

Leadership and Collaboration

• Provide strategic financial leadership that supports the organization's mission, operational excellence, and long-term sustainability.
• Partner with the President & CEO and Board Finance Committee to develop and implement sound financial strategies, budgets, and forecasts.
• Foster a culture of fiscal accountability, transparency, and ethical stewardship across the organization.
• Lead the continuous improvement of financial systems, internal controls, policies, and business processes to increase efficiency and reduce organizational risk.
• Serve as the organization's primary financial resource by providing timely analysis, recommendations, and decision-making support to leadership.
• Promote cross-functional collaboration by working closely with department leaders to ensure responsible budget management and compliance with funding requirements.
• Coordinate and manage relationships with external auditors, accountants, banking institutions, payroll providers, benefits administrators, insurance carriers, and grant funders.
• Champion financial compliance by ensuring adherence to Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, grant regulations, and organizational policies.
• Identify financial risks and opportunities and proactively recommend solutions that strengthen organizational performance and financial sustainability.
• Demonstrate a commitment to continuous learning, innovation, and best practices in nonprofit financial management while modeling professionalism, integrity, and accountability.

RELATIONSHIPS:
Internal: Maintains close contact with Club staff (professional and volunteer) and Administrative Office Staff to receive/provide information, discuss issues, explain, or interpret guidelines/instructions, instruct, and advise/counsel.

External:   Builds relationships and maintains contact as needed with external community groups, agencies, schools, United Way, board members, and others to network, collaborate and/or assist in resolving problems.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the described essential functions of the position.
While performing the duties of this job, the employee is regularly required to talk and listen. This is largely a sedentary role. However, it may require standing, walking, bending, kneeling, and stooping. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Inside average office environment. Average office noise levels. No personal protective equipment required. Ambient temperature between 68 and 76F. Travel to Club Sites required as well as some outdoor activity. Mileage reimbursement provided or vehicle expense negotiable.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 5 years of progressively responsible accounting or financial management experience required.
• Experience managing full-cycle accounting operations required.
• Experience with budgeting, financial reporting, payroll, reconciliations, and audit preparation required.
• Grant management and grant financial reporting experience strongly preferred.
• Nonprofit accounting experience preferred but not required.
• Experience working with financial software platforms such as QuickBooks and Gusto preferred.
• Strong understanding of internal controls, compliance standards, and financial best practices.
• Ability to communicate financial information clearly to non-financial audiences including leadership and Board members.
• Highly organized with strong attention to detail, discretion, and independent problem-solving skills.

CORE COMPETENCIES:

• Financial Management & Reporting
• Budget Development & Forecasting
• Grant Compliance & Tracking
• Audit Preparation & Coordination
• Strategic Thinking
• Systems & Process Improvement
• Operational Accountability
• Confidentiality & Professionalism
• Time Management & Organization
• Collaboration & Communication

DISCLAIMER:
The information presented indicates the general nature and level of work expected in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.