Part time Office Administrator

Organization: Unity of Dayton Spiritual Center
Location: Huber Heights, Ohio
Position Type: Part-time (20 hours/week)
Reports To: Senior Minister / Board of Trustees

Company Description

Unity of Dayton Spiritual Center is a community-focused organization dedicated to fostering spiritual growth, personal development, and compassion. Rooted in the Unity movement, we offer services, classes, and events to inspire individuals to live fulfilling lives. Our welcoming environment empowers inclusion and connection, providing space for people of all backgrounds to explore their individual spirituality and well-being.

Role Description

The Spiritual Center Administrator is responsible for the day-to-day administrative and operational functions of Unity of Dayton Spiritual Center. This role ensures the center runs smoothly by managing office operations, supporting ministry activities, coordinating communications, and maintaining financial and membership records. The ideal candidate is organized, detail-oriented, and service-minded. Responsibilities include interacting with visitors and members, delivering exceptional customer service, and coordinating communication and administrative tasks.

Key Responsibilities

Office & Administrative Management

• Oversee daily office operations and maintain an organized, welcoming environment
• Manage center calendar and facility scheduling
• Maintain office supplies and coordinate equipment maintenance
• Serve as a point of contact for phone, email, and in-person inquiries

Financial Administration

• Process weekly contributions, donations, and deposits
• Maintain accurate financial records in coordination with the Treasurer or accountant
• Assist with budgeting, reporting, and expense tracking
• Manage payroll and vendor payments

Membership & Database Management

• Maintain and update membership database and records
• Track attendance and engagement metrics
• Coordinate new member onboarding and communications

Communications

• Prepare and distribute weekly newsletters, bulletins, and announcements
• Update website and social media platforms
• Support marketing and outreach efforts for events and programs

Event & Program Coordination

• Coordinate logistics for Sunday services, classes, workshops, and special events
• Work with ministry leaders and volunteers to ensure smooth execution of programs

Volunteer & Staff Support

• Provide administrative support to the minister, board, and ministry leaders
• Help coordinate volunteers and maintain volunteer schedules
• Support board meetings with agendas, minutes, and documentation

Qualifications

Required

• 1 year of administrative or office management experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with office management processes and procedures
• Ability to maintain confidentiality and handle sensitive information

Preferred

• Familiarity with church management software (e.g., Breeze, Planning Center, Realm)
• Basic bookkeeping or financial administration experience

Personal Attributes

• Warm, welcoming, and service-oriented demeanor
• High level of integrity and professionalism
• Self-starter with the ability to work independently
• Flexible and adaptable in a dynamic environment

Compensation

• Commensurate with similar regional positions
• Some flexibility in scheduling

How to Apply

Please submit your resume and a brief cover letter outlining your interest and relevant experience to:
[email protected]

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person