Procurement Compliance Specialist

Manifest Solutions is currently seeking a Procurement Compliance Specialist for a remote position. Will be responsible for all procurement activities associated with projects funded by federal or state grants or loans.

Essential Job Functions

1. Grant & Loan Compliance Flowdown

• Review federal and state grant or loan agreements to identify required compliance language.
• Ensure flowdown clauses are incorporated into every vendor agreement, including material purchases and contracted services in a timely manner.
• Maintain documentation and audit trails demonstrating compliance with grant and loan requirements.
• Collaborate with legal, project, and grants teams to verify accuracy and completeness of compliance language.
• Serve as subject matter expert for contract terms related to federal and state funding requirements.

2. Direct Material Procurement – BABA & Cargo Preference Act

• Adapt corporate procurement processes to comply with proper sourcing and procuring of materials to meet Buy America Build America (BABA) requirements (as applicable based on the grant of loan project).
• Validate vendor certifications and documentation for domestic sourcing compliance.
• Ensure adherence to Cargo Preference Act for applicable shipments, coordinating with logistics providers as needed.
• Engage agencies such as Department of Energy & Maritime Administration as needed.
• Maintain compliance records for all direct material purchases and provide reporting as required by funding agencies.

3. Vendor & Contract Services Compliance

• Work with project managers and vendors to confirm all service contracts include required federal/state compliance provisions.
• Monitor vendor performance and maintain compliance documentation throughout the contract lifecycle.
• Provide guidance and training to internal teams and vendors on compliance obligations.
• Support audits and respond to inquiries from funding agencies regarding procurement compliance.

Additional Responsibilities

• Develop and implement procurement strategies aligned with compliance requirements for federally and state-funded projects.
• Lead negotiations with vendors to ensure inclusion of compliance terms without compromising project timelines or budgets.
• Coordinate with category managers to integrate compliance considerations into sourcing strategies.
• Assist in resolving compliance-related issues with vendors and internal stakeholders.

Minimum Requirements

• Bachelor’s degree in business, supply chain, finance, or related field.
• Minimum 5 years in procurement, contract management, or compliance for federally or state-funded projects.
• Strong knowledge of BABA, Cargo Preference Act, and federal/state grant requirements.
• Experience developing and implementing procurement processes.
• Excellent analytical, problem-solving, and communication skills.
• Ability to manage multiple projects and compliance processes simultaneously.
• Data-driven approach to work.