Events and Operations Specialist

Position Overview

This is a regular, part-time position that will be scheduled for 15 hours per week. Reporting to the Operations Specialist for Advancement Events and Operations, the Advancement Events and Operations Specialist plays an important support role within the Advancement Events and Operations team by supporting the department's Managers, Assistant Directors and Director with tasks related to both upcoming events and the department's operations. Additionally, the Advancement Events and Operations Specialist is responsible for a small portfolio of independently managed events and will develop plans, make decisions and implement those events in partnership with engagement and fundraising experts. Also provides on-site assistance for other departmental events as needed. The Advancement Events and Operations Specialist is expected to have strong customer service, organizational, multi-tasking, and time management skills, and experience working with Microsoft Office.

All members of External Affairs are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of External Affairs is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

70% Events and Operations Work

• Assist with proper in-person event preparation for a variety of events ranging from intimate donor dinners to large alumni engagement opportunities.
• Works with team to determine event needs prior to event execution
• Packing and unpacking
  • Alumni tour host supplies, and for alumni tour supply inventory.
  • Event materials after event completion.
• Assist with office efficiencies, such as organizing event and operations materials, goods, or processes.
• Preparing various supplies for operations projects to ship or for participants to pick up
• Understands scope and complexity of in-person events.
• Assist with organizing event and operations data or various projects.

20% Community Partners Work

• Support the Community Partners team in executing community event outreach by coordinating the preparation and distribution of compelling mailings and invitations that drive engagement and attendance.

10%

• Shadowing and/or assisting at various events as schedule allows.

Required Qualifications

• Bachelor's degree or equivalent experience in an appropriate field.
• Ability to stand for long periods of time, lift 50 pounds occasionally and 25 pounds frequently.
• Ability to work a flexible schedule including evenings and weekends.

Desired Qualifications (We’re committed to building a team that reflects a variety of skills and experiences and encourage you to apply even if your experience does not align perfectly)

• One (1) year of relevant experience.
• Experience in planning events.
• Experience in university or medical system settings.

The Office of External Affairs is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.

You Need to Know

Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: Careers at Ohio State.

In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.

Additional Information

To learn more about the Office of External Affairs, please visit Advancement Careers.

The budget for this position is up to $20.53 an hour. The offer for this position will be based on internal equity and the candidate's qualifications.

Function: Marketing and Communications

Sub-function: Event Management

Career Band: Individual Contributor - Specialized

Career Level: S1 Entry