Legal Administrative Assistant POST NUMBER: 473955
- Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
- Responsible for copying, faxing and scanning documents in appropriate format.
- Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
- Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
- Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
- Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
- Creates transmittal letters for monthly billing.
- Prepares expense reports.
- Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system.
- Provides assistance to other legal administrative assistants as time permits.
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