Data & Compliance Coordinator

Job Description

Job Description

Position Summary

The Data and Compliance Coordinator ensures the integrity, accuracy, and compliance of data collection and reporting across all Education Department programs. This role supports data entry, grant compliance, strategic planning, and program evaluation by coordinating reporting processes, facilitating data-informed meetings, and managing data systems. The position serves as a liaison between internal teams and external stakeholders to ensure programs meet all funding, licensing, and organizational requirements.

Essential Duties and Responsibilities

The essential functions for this position include, but are not limited to the following:

• Compile data for monthly billing reports and quarterly/annual attendance reports
• Maintain accurate program reports and records required for funding compliance
• Create and maintain agency alliances and act as a community liaison by creating positive working relationships with community leaders, partners, and other related organizations
• Provide input to immediate supervisor regarding strategic planning, establishing goals and objectives, and developing logic models and action plans, to ensure progress and advancement of services
• Facilitate routine data meetings with Education Department and Data Department Teams
• Manage departmental compliance of all data system usage and entry from with team
• Attend all required Omega CDC and departmental Professional Development trainings and meetings
• Complete all other duties as assigned within scope of skills and abilities
• Ensure the input of attendance and data requirements
• Support and maintain accurate and timely data entry across departmental systems.
• Respect privacy and confidentiality of privileged information in accordance with Omega CDC, Education Programs and community partner policies and procedures
• Perform other specific job-related duties, as directed by supervisor
• Submission of and attendance at Montgomery County HSL grants, reporting and information sharing, meetings and trainings
• Coordination of and attendance at all Montgomery County HSL site visits
• Submission of and attendance at all required Ohio Department of Education 21st Century grants, reporting, meetings and trainings
• Submission of and attendance at Montgomery County Mentoring Collaborative outcome reports and meetings
• Work closely with the Omega CDC Volunteer Coordinator to coordinate volunteers, volunteer trainings and ensure that data is digitally available and current in Volunteer Information System and Salesforce
• Ensure all Education Department employees, contractors, and volunteers complete FBI/BCI background checks and that those checks are current and kept on file for the OST full time team
• Ensure that certifications for teaching staff are kept on file and up-to-date
• Ensure that Education Department programs are in compliance with all grants; hours of instruction for programs, submission of reports, and applications for programs entails required information for grants
• Work closely with the Omega CDC Local Evaluator on all required grant reports
• Communicate regularly with managers of Educational Programs about grants and compliance data results
• Coordinate and provide data for all Education Department family focus groups, scholar focus groups and data talks, as well as staff surveys, daytime teacher surveys and scholar surveys
• Coordinate and provide data for qualitative analysis, talk, and prep for families and scholars

Minimum Qualifications

• Bachelor's Degree in education, data analytics, public administration, social sciences, or a related field preferred.
• 2–3 years of experience in program evaluation, data coordination, or grants compliance.
• Strong knowledge of data management systems (e.g., Salesforce, EZReports, or other education-focused systems).
• Proficiency in Microsoft Office Suite and Google Workspace; especially Excel/Sheets for reporting and data analysis.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively across departments and with external partners.
• Experience coordinating compliance or reporting processes across multiple programs is preferred.
• Familiarity with grant reporting and education programs (OST, mentoring, academic enrichment) strongly preferred.
• Cultural competency and ability to work with individuals from diverse backgrounds.
• Ability to handle confidential information with discretion.

Physical Demand and Work Environment

Work is performed primarily in the Hope Zone (Northwest Dayton), with some local travel required for meetings, trainings, and site visits. Occasional evening or weekend hours may be required based on program needs or grant deadlines.

• Indoor work environment
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Travel within Montgomery County and surrounding areas may be required

If requested, Omega CDC will make reasonable accommodation to enable employees with disabilities to perform the functions of their job.

Omega CDC is an equal opportunity employer, maintains a drug-free workplace, and complies with ADA regulations as applicable.

This position requires successful completion of an employment screening BCI/ FBI background check.