Accounts Payable Specialist
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join our team in Westerville, Ohio on a Contract basis. This role is ideal for an accounting specialist who can manage invoice flow, support timely payments, and maintain accurate vendor records across multiple entities. The position requires strong follow-through, sound judgment with account coding, and clear communication with internal approvers and external vendors.
Responsibilities:• Manage incoming accounts payable documents by distributing accounting-related mail and retrieving invoices from vendor portals for processing.
• Enter invoice details into the AP system with accurate general ledger coding and review submissions for completeness before routing.
• Coordinate approval workflows to secure manager authorization within required timelines and follow up on overdue approvals when needed.
• Execute weekly payment activities through the designated third-party processor to ensure invoices are paid on schedule.
• Process approved electronic payments promptly in the AP software to support accurate and timely bank reconciliation.
• Prepare paper checks for multiple entities, obtain required signatures, and send payments shortly after approval is completed.
• Monitor aged outstanding checks, contact vendors or payees regarding stale items, and arrange voids or reissues when appropriate.
• Maintain vendor master information, identify record updates, and communicate necessary changes to accounting leadership.
• Review new vendor documentation for accuracy and completeness, then forward finalized setup materials within established timeframes.
• Respond to vendor inquiries, track supporting documentation, and resolve billing discrepancies or payment-related issues.
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