Business Accounting Manager - Remote

Business Accounting Manager

Department: Corporate
Reports to: CEO
Work Environment: Mostly Remote | Limited Travel

About the Role

We are seeking a hands-on Business Accounting Manager to manage day-to-day accounting and financial operations while supporting overall business performance. This role is focused on execution — ideal for someone who enjoys working directly in the details, managing processes, and keeping financial and operational activities running smoothly.

This is not a high-level strategic role — we are looking for someone who is comfortable rolling up their sleeves and owning the work.

Key Responsibilities:

Financial Reporting & Analysis:

• Prepare annual operating and capital budgets.
• Produce accurate and timely financial statements (income statement, balance sheet, cash flow).
• Analyze revenues and expenses and provide clear, practical insights.
• Perform variance analysis and explain variances exceeding 5%.
• Support audits and maintain GAAP compliance.

Payroll, Cost Control & Cash Management:

• Process and oversee payroll, including union wages and overtime.
• Monitor cost drivers such as overtime, fuel, labor, and maintenance.
• Audit payroll accuracy and HSA deductions.
• Manage accounts payable, accounts receivable, and cash flow.
• Maintain banking activity and track line of credit usage.

Business & Contract Support:

• Track and maintain contract agreements, renewals, and amendments.
• Assist with contract change orders and documentation.
• Support execution of company strategy through financial tracking.
• Track and report on KPIs (overtime, utilization, margins).

Compliance & Documentation:

• Ensure compliance with DOT, IRS, and transit funding requirements.
• Maintain insurance documentation and ensure no lapses.
• Keep all records organized and current in Microsoft Teams (SOPs, contracts, policies).

Operations & Asset Tracking:

• Maintain vehicle and asset records, including service status.
• Monitor fuel usage and identify discrepancies.
• Track downtime and report revenue impact.

RFP & Administrative Support:

• Assist with RFP reviews and basic financial analysis.
• Support pricing and proposal preparation.
• Assist with vendor, union, and partner coordination.

Systems & Process Support:

• Support accounting and operational system integration.
• Improve tracking and reporting using Excel and Microsoft tools.
• Help reduce manual processes and maintain organized workflows.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 3–5 years of hands-on accounting experience (required).
• Experience with payroll, AP/AR, and financial reporting.
• Working knowledge of GAAP.
• Proficiency in Excel and Microsoft Office; QuickBooks or ERP experience preferred.
• Comfortable working independently and managing multiple tasks.