Executive admin assistant

Job Summary

Essential Functions

• Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities
• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.
• Maintain budget records and advices executive of status.
• Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
• Work with other team members to collect and assemble information for presentations, projects and strategic planning
• Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.
• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals
• Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.
• Required Qualifications For Position
• High School Diploma
• 1-3 years Three (3) years recent project coordination or related administrative support experience.
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
• Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
• Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
• Ability to project a professional and positive demeanor and image.
• Skilled in all aspects of planning and project management/able to take an idea from concept to completion.
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.
• Knowledge of proper document design and execution, e.g. report formatting, business letters.
• Preferred Additional Qualifications for Position
• Associate's Degree
• Bachelor's Degree from an accredited college
• 4-6 years 5-8 years' experience in an administrative support capacity.
• Certified Administrative Professional (CAP) Upon Hire
• Physical Demands
  
  

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

As a public utility, NiSource is required to provide continuous service to customers at all times. To ensure we fulfill that obligation, employees may be required to work outside their normal work hours and perform tasks outside of their normal responsibilities in support of emergency operations.

Work Authorization

Authorized to work in the United States without requiring sponsorship.

Workplace Connection

Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect the unique lived experiences within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represents all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity

NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities.

ADA Accommodations

If you need a reasonable accommodation to participate in any part of the hiring process or to perform the essential functions of the position, please contact OneHR at [email protected] or 1-888-640-3320

Safety Statement

Promote a safe work environment by actively participating in all aspects of our employee safety program. Report any unsafe conditions and take actions to prevent personal injuries. Support our interdependent safety culture by ensuring the safety of your co-workers. Stay focused on the task at hand and promote productivity through good work habits.

E-Verify

NiSource participates in the U.S. Department of Homeland Security’s E-Verify program. As part of this process, we provide the following notices to all job applicants: These documents inform you of your rights and responsibilities under U.S. law. You can view or download them using the links below:

• E-Verify Poster (English and Spanish) E-Verify Participation Poster English and Spanish
• Right to Work Poster (English and Spanish) If you have the right to work, don't let anyone take it away
  
  

Salary Range*:

$67,900.00 - $101,900.00

• The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant experience, as well as internal pay equity.
  
  

Posting Start Date:

2025-09-09

Posting End Date (if applicable):

2025-09-16

Please note that the job posting will close on the day before the posting end date.