Executive Admin Assistant
- Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources
- Providing assistance to executives with preparing and running reports, creating correspondence, etc.
- Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc.
- Facilitating communication with other executives, leadership team members, and company employees
- Facilitating communication with external parties, such as customers, suppliers, etc.
- Managing internal documents and maintain office systems, including data management and filing
- Coordinating team meetings and leadership reviews
- Planning and executing events when required
- Preparing slides and materials to support internal and external meetings and communications
- Preparing expense reports and financial reporting documentation
- Ordering/keeping an inventory of business materials
- Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc. to facilitate streamlined business interactions globally
- Executing with accountability various ad hoc requests from executives
- Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention
- Minimum of 3 years’ experience in a Corporate Executive Assistant position
- College degree (including Associates degree) preferred
- The ability to handle sensitive information with professionalism and confidentiality
- Exceptional written and verbal communication, administrative and organizational skills
- The ability to work under pressure, prioritize and manage tight deadlines
- Outstanding computer and technology skills
- Ability to work in a fast-paced environment with minimal supervision
- Attention to detail and good systemic thinking
- Flexibility and adaptability to manage a broad variety of tasks
- Strong learning agility and ability to work well across global teams
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