Accounts Receivable Specialist

Job Description

Job Description

Scope of Job: This position is responsible for managing the accounts receivable process from end to end including invoicing, cash application and collections while supporting the continuous improvement of the order to cash process. Creates and distributes invoices to customers. Records, verifies, and posts payments received by the organization and ensure transactions are recorded in accordance with internal accounting policies. Maintains and reconciles accounts receivable ledger to ensure accurate and timely receipt of payments. Responds to customer inquiries and communicate at various levels of the organization regarding customer accounts. Assist with the research of any discrepancies in billings and payments. Utilize accounting software and systems to manage invoices and payments.

Essential Job Functions and Responsibilities:

• Deposit any check payments received in the mail.
• Perform daily customer invoicing and cash application for all Baxters North America sites (3) across multiple (2) ERP platforms.
• Match customer shipments against purchase orders and bill of ladings to ensure invoicing accuracy.
• Invoice Military in Wide Area Workflow daily.
• Consistently monitor the AR Aging report and pursue the timely collection of receivables.
• Maintain accounts receivable documentation and other supporting documentation through an initiative to move to paperless environment.
• Perform new and existing customer credit assessments.
• Provide support for audit requests, both internal and external.
• Ad-hoc reporting and special projects pertaining to accounts receivable.
• Collaborate with IT to administer EDI transmission of invoices.
• Verify and update customer pricing.
• Maintain contractual terms and conditions.
• Generate and analyse aging reports and send customer statements.
• Forecast collections and proactively pursue timely payments.
• Work closely with the Key Account Managers related to invoicing.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Perform other duties as assigned.

Education: Associate degree in accounting or business is required.

Experience: 3-5 years of Accounts Receivable experience. Experience with SAP Concur and Oracle preferred, ERP implementation a plus.

Competencies : Account Reconciliation, Accounting Management, Accounts Receivable, Bank Reconciliation, Financial Accounting, Financial Reporting, GAAP Standards, Accounting Software, MS Excel, Detail Oriented, Strong Communication Skills, Organizational Skills, Integrity, Problem Solving, Accountability, Work Quality, Time Management, and Operational Excellence.

Physical Requirements: Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.