Administrative Assisistant

Siemens Digital Industries Software is a leading provider of solutions for the design, simulation, and manufacture of products across many different industries. Formula 1 cars, skyscrapers, ships, space exploration vehicles, and many of the objects we see in our daily lives are being conceived and manufactured using our Product Lifecycle Management (PLM) software.

Are you an exceptionally organized and proactive administrative professional looking to make a significant impact in a dynamic software development environment? We are seeking a highly skilled Administrative Assistant III to provide comprehensive, high-level support to our senior global leaders and their teams. This role is crucial in ensuring the smooth operation of our fast-paced organization, requiring a keen eye for detail, excellent communication, and a collaborative spirit. If you thrive in a supportive role and are adept at managing multiple priorities with grace and efficiency, we encourage you to apply!

Role Responsibilities:

• Provide administrative support to multiple global teams with leaders based in the US.
• Coordinate meetings across multiple time zones and provide comprehensive scheduling support.
• Arrange domestic and international travel logistics, including itinerary planning, bookings, and timely processing of expense reports.
• Support the seamless execution of on-site meetings in Milford, OH, as well as customer and employee events, including BETA programs and visits from senior leadership.
• Facilitate procurement processes by assisting teams with purchase order requests, licensing requests, and other essential supply chain needs.
• Manage Workday requests, including processing time off approvals, job requisitions, and various workflow approvals.
• Act as a key liaison within the administrative team, collaborating effectively with LCS & PLM Executive Assistants and the global administrative network.
• Oversee office equipment and supply management, ensuring teams have the necessary resources to perform their best.

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

Qualifications and Skills:

• Proven experience providing high-level administrative support, preferably within a fast-paced technology or software development organization.
• Proficiency with enterprise systems such as SAP, Concur, and Workday is highly preferred.
• Exceptional organizational skills with a strong ability to meticulously follow up and track tasks to completion.
• Outstanding written and verbal communication skills, capable of interacting professionally with all levels of an organization and external partners.
• Demonstrated positive team collaboration approach, eager to contribute to a supportive and productive work environment.
• Ability to work both independently with minimal supervision and effectively as part of a team.
• Excellent time management and prioritization skills, adept at juggling multiple demands and meeting deadlines.
• Proactive problem-solver with a strong ability to anticipate needs and implement effective solutions.

Working at Siemens Software means flexibility - Choosing between working at home and the office at other times is the norm here. We offer great benefits and rewards, as you'd expect from a world leader in industrial software. A collection of over 377,000 minds building the future one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!

Siemens Software. Transform the Everyday with Us

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