Sr. Administrative Assistant

Everyone who works with Mercy Health is united under one purpose: to help our patients be well in mind, body and spirit. This drive, along with our history of faith, is a powerful combination. It gives us a shared calling to work toward every day. Join our exceptional team and help us continue to provide the highest quality of health care possible to our communities.

The Sr. Administrative Assistant provides high-level administrative support to up to eight shared services executives. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage sensitive and confidential information with professionalism and discretion. The position also requires strong technical proficiency, including advanced skills in Microsoft Office and collaboration tools, the ability to manage calendars and data across multiple systems, and comfort learning and using new technologies efficiently.

Essential Job Functions

• Schedules, coordinates, and prepares materials for in person and virtual meetings.
  • Arranges catering services as needed.
  • Assists with agenda preparation and sending out follow up action items as needed.
  • Assist in the preparation such as reviewing and optimizing PowerPoint presentations for clarity, accuracy, and visual appeal.
• Maintains and manages calendars for assigned executives', including scheduling appointments, meetings, and travel arrangements. Coordinates with internal and external stakeholders to ensure seamless scheduling.
• Arranges domestic and international travel, including flights, accommodations, and transportation. Prepares itineraries as necessary and manages travel-related expenses through Workday.
• Processes invoices and expense reports in line with the travel and expense policy. Ensures leaders are providing expense documentation with necessary information to allow for timely expense report submission.
• Assists assigned executives with onboarding new direct reports, including ordering equipment and IT accesses for delivery prior to first day and accesses. If new hire will have administrative assistant, partners with assigned admin assistant to ensure all onboarding aspects are completed. May act as point of contact for new hire to schedule calls or access to hiring leaders.
• Manage timekeeping and review timecards for the supported leader’s direct reports, ensuring accuracy and timely submission
• Procure office supplies for supported executives as needed.
• Perform additional administrative tasks and special projects as needed.
  

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Job Qualifications

• Required Education: High School Diploma/GED Required. Associate's Degree Preferred
• Minimum of 6 years’ experience in providing administrative/clerical assistance
• Proficient in Outlook and scheduling tools
• Proficient Microsoft Office products including Word, Excel and PowerPoint.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• High level of professionalism and attention to detail.

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]