Construction Project Engineer

At Habitat for Humanity Portland Region we believe that everyone deserves a stable and affordable place to call home. Founded in 1981, we have built and repaired homes in partnership with over 3,000 people across the Portland region. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International and operates out of three offices, four brick-and-mortar stores, one warehouse, and numerous construction sites in Portland, Beaverton, Hillsboro, King City, Gresham, and Lake Oswego.


Habitat Portland Region is intentional about building a healthy and thriving organizational culture and envisions a community of team members, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. All of our team members engage in continual learning and seek ways to operationalize equitable practices. Our Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.

Please visit our website and social media pages to learn more.

You’ll be responsible for:
Department Operations – 10%
* Coordinate with the Directors, Project Managers, and cross-departmentally as needed to ensure that assigned projects can proceed on time and within budget.
* Participate in construction, cross-departmental, external, and weekly project team meetings.
* Administer and utilize multiple project management software tools – Procore, Smartsheet
* Assist Project Managers, Directors, and other team leadership in crafting, documenting, and maintaining departmental processes and templates.
* Set and work on quarterly objectives associated with process development, procurement needs, personal growth, and training.

Document / Information Control – 10%
* Manage digital documentation during land acquisition, pre-construction, and construction phases.
* Act as the liaison between the Construction Department and other Habitat Departments to ensure that all documentation is provided as necessary, and/or is easily accessible.
* Manage all permit documents, drawings, revisions, and submittals.
* Assist Project Managers in setting up projects in Procore and Smartsheet
* Regularly update vendor database
* Facilitate project meetings and manage meeting minutes and action items

Land Leads and Predevelopment Tasks – 10%
* Assist Directors and Project Managers with various due diligence/site feasibility tasks, including executing contracts with professional service providers
* Collaborate with City Representatives to complete HUD Environmental Review, if needed
* Assist Project Manager in developing project budgets and schedules.

Contract Procurement and Management – 40%
* Work with the project team to compile accurate scopes of work.
* Create bid packages in Procore (construction project management software) and send requests for bids (RFBs) to contractors for all scopes of work.
* Coordinate and document all outreach with bidders/subcontractors throughout the RFB process.
* Manage bid comparison, contractor selection, and contract approval processes.
* Facilitate pre-contract meetings with the project team and new trades to discuss the project, determine SOV (schedule of values), and to review the project in detail before any work begins.
* Create, execute, and manage all contracts in Procore.
* Review, enter, and code invoices on a weekly basis, checking for accuracy and completion of work.
* Develop and maintain good working relationships with our vendors and trades.
Issue and track all change orders.
* Regularly update project information and budget in multiple information sharing locations
* Reconcile accounts and close out all contracts by end of project.

Material Order Management – 20%
* Assist Project Manager with producing material take-offs and estimates.
* Procure all material purchase orders from suppliers.
* Secure all material submittals, route for appropriate reviews, and document in Procore.
* Coordinate with Superintendent and suppliers to ensure on-time delivery of materials.
* Order and track gift-in-kind material donations from suppliers and Habitat for Humanity International
* Manage commercial account (Home Depot, Lowe’s) invoice processes in collaboration with Accountant.

Project Close-Out – 10%
* Perform onsite punch walks at pre-cover and pre-homeowner orientation and document punch items on Procore for site team to complete.
* Create homeowner manual for each project from template.
* Perform homebuyer orientations on completed homes prior to sales.

To be successful in this role, you’ll**:
* Minimum 4+ years of progressive experience in construction administration, project/process management, contracting/material ordering, or accounting or 2+ years in combination with a relevant degree
* Working knowledge of construction documents (plans and specifications)
* Ability to work independently, and as part of a multi-disciplinary team
* Lean and thoughtful time-management skills
* Ability to communicate with outside stakeholders, trade partners, and vendors
* Actively anticipates team needs, takes initiative to solve problems, and contributes to a collaborative, solutions-focused environment.
* Understanding of construction contracts, construction terminology, and construction drawing/plan reading.
* Proficiency with MS Word (Excel, Word, Outlook)
* Experience using a cloud-based construction or project management software
* Ability to obtain and maintain a valid driver’s license in good standing. The selected candidate will be required to submit their driver’s license for a motor vehicle record check (MVR).

To be considered above and beyond the average candidate in this role, you’ll also:
* Any qualifying combination of education, certification, and experience that demonstrates the ability to perform the duties of the position.
* Bilingual in Spanish
* Certification or Degree in Construction Administration, Project Management, Process Management, Accounting
* Experience in architectural design; or drafting other technical drawings/specifications related to residential construction (mechanical, electrical, or plumbing, structural, civil)
* Certificates or completed training in Procore and/or Smartsheet, such as the “Smartsheet Certified Professional” certification

Your work environment and physical demands:
* Your workday will be located in a human-paced, team-oriented, business-casual style office setting.
* Depending on the position’s responsibilities, you may be eligible for remote/hybrid work based on performance and access to essential work-related resources.
* While in the office, you will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
* An office-based role means that your day will be mostly sedentary, with some time spent moving files, opening filing cabinets, bending, and/or standing on a stool as necessary.
* Occasionally, you will travel between other Habitat locations or temporary worksites.

Your Work Schedule:
* 40-hour work week, generally Monday - Friday 8:30 am-4:30pm
* Occasionally, you may be asked to work overtime

What to expect when you apply:
We strive to ensure our hiring process is accessible to all applicants. We know your time is valuable and want to acknowledge the time it can take to apply for a position. We ask you to submit your resume, cover letter, and provide three professional references using our online application. If you need assistance or accommodations in submitting your application or throughout the hiring process, please contact [email protected].


Candidates are reviewed by the hiring manager and the hiring team. Selected candidates will be invited to participate in a screening phone call or virtual meeting. The final round of candidates will be invited to interview in-person with the hiring team. Occasionally we may request that finalists complete a second round of in-person interviews. We appreciate the time and effort that you put into this process.

APPLY HERE: HTTPS://BIT.LY/HABCAREERS

Compensation: $26.44 to $32.39 per hour; We offer a comprehensive benefits package that includes medical, dental, and vision insurance, generous paid time off, life insurance, paid family and medical leave, and more.

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