Accounts Payable Administrator
Job Function:
The Accounts Payable Admin will be responsible for managing company billables and ensuring the accurate, timely processing of vendor invoices and payment requests.
1.0 Job Duties
- Process vendor invoices and payment requests in accordance with company policies.
- Prepare and execute weekly payment
- Accurately review, code, and enter invoices into NetSuite.
- Match invoices to purchase orders and receiving documents.
- Review and reconcile invoice and payment discrepancies.
- Address and respond to vendor inquiries in a professional and timely manner.
- Maintain accurate and organized accounts payable records for compliance and audit purposes.
- Assist with month-end and year-end close by preparing accruals and ensuring all transactions are properly recorded.
2.0 Knowledge & Skills
- Strong problem-solving skills and ability to work both independently and as part of a team.
- Proficiency in Microsoft Office products, especially Excel (ERP/accounting software experience preferred).
- Knowledge of basic accounting principles and accounts payable processes.
- High degree of accuracy, attention to detail, and organizational skills.
- Strong written and verbal communication skills for effective vendor and internal communication.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
3.0 Education & Experience
- High School diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2–4 years of accounts payable or general accounting experience (manufacturing/distribution industry experience a plus).
- Experience with ERP/accounting systems preferred.
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