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Strategic Communications & Engagement Coordinator

Infinite Management Solutions, LLC
Dayton, OH

STRATEGIC COMMUNICATIONS & ENGAGEMENT COORDINATOR
Job Title: Strategic Communications & Engagement Coordinator
Location: Dayton, OH 
Position Type: Contract Award Contingency*

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo.  We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome.  We consistently deliver high quality results on time and in the most cost-effective manner.  Our focus on continuous improvement and growth keeps us ahead of competitors.  We are professional problem solvers.  We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

Job Summary:
The Strategic Communications & Engagement Coordinator will lead strategic internal communications and high-level engagement activities. This role blends messaging strategy, stakeholder engagement, and event coordination to support leadership visibility, employee connection, and external outreach. The ideal candidate will be equally comfortable advising senior leaders on communication strategy and managing logistics for distinguished visitor tours and corporate events.

*Contract Award Contingency: This position is being advertised in anticipation of a potential contract award and is  contingent upon the successful award of that contract  to our organization. If the contract is not awarded, this position will not be filled.  

Job Duties/Responsibilities (List not all inclusive):
  • Develop and manage multi-channel internal communication systems (e.g., newsletters, Teams pages, director calls)
  • Collaborate with senior leaders to craft compelling narratives around organizational vision, strategy, and progress
  • Draft and edit messages, scripts, and templates for leadership and supervisors
  • Analyze existing communication platforms and recommend improvements for clarity and engagement
  • Deliver training and resources to enhance communication effectiveness across teams
  • Monitor communication activities and metrics, and provide recommendations for continuous improvement
  • Research and implement creative digital tools (e.g., blogs, podcasts, video-casts) to enhance employee engagement
  • Plan and execute tours, corporate visits, and special events including logistics, site selection, agenda development, and protocol
  • Coordinate with Front Office, executive assistants, and protocol teams to ensure seamless event execution
  • Schedule and prepare meeting spaces, briefings, and materials for high-level engagements
  • Track approvals, inputs, and changes related to tours and maintain accessible records for leadership
  • Develop marketing materials and support public affairs activities for events and outreach
  • Integrate marketing efforts with corporate events and ensure alignment with organizational messaging
  • Produce performance reports and manage materials procurement and disposition
  • Other relevant duties as assigned
Qualifications:
  • Excellent communication & interpersonal skills
  • Strong organizational & problem-solving skills
  • Experience in strategic internal communications and stakeholder engagement
  • Ability to develop and manage multi-channel communication systems
  • Proficiency in writing, editing, and content development
  • Familiarity with current trends in digital and social media communication
  • Proficiency in MS Office Suite, SharePoint, and familiarity with digital and social media tools
  • Ability to manage logistics and collaborate with senior leadership and support staff
  • Meets U.S. citizenship and work eligibility requirements for federal contractors
  • Must possess or be able to obtain and maintain DoD Secret level clearance, if required
Education / Experience:
  • Bachelor’s Degree in Communication, from an accredited college or university, Public Relations, Marketing or a related field
  • Minimum of 5 years of experience in internal communications, strategic messaging, or event planning in a government or military environment
  • Experience with protocol and public affairs practices is a plus
Infinite Management Solutions, LLC (IMS) provides best in class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits. IMS partners with public and private sector clients to solve their most difficult challenges through a combination of staff-augmentation, program management, consulting, technology, systems engineering, and innovation. IMS’s dedication to excellence and our commitment to customer satisfaction is priority. We believe in our vision wholeheartedly and set an example for outstanding customer service. IMS was established on the core strength of “Professionalism, Integrity, Excellence, Diversity, and Community”.

Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer
  • Manual dexterity sufficient to operate a computer keyboard, mouse, and other office equipment
  • Visual acuity for close work, such as reading on screens and in print and working on a computer
  • Occasional lifting of materials or equipment weighing up to 20 pounds
  • Ability to communicate effectively, both verbally and in writing, in a professional office environment
  • Sufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasks
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here

Posted 2025-07-28

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