Mental health administrator

What you’ll do at OhioMHAS :

The Ohio Department of Mental Health & Addiction Services (OhioMHAS) is seeking a skilled Mental Health Administrator 4 to lead and manage statewide capital planning and project management initiatives for behavioral healthcare facilities and properties. This position is responsible for overseeing construction projects, real estate transactions, and specialized planning efforts to ensure facilities meet the needs of communities, Regional Behavioral Healthcare Hospitals, and local mental health boards and agencies.

The successful candidate will collaborate with architects, engineers, contractors, and state and federal partners to deliver projects that are safe, cost-effective, and compliant with all regulatory requirements.

Key Responsibilities

Capital Planning & Project Management

• Plans, coordinates, and implements specialized capital projects, including new construction, renovations, and real estate transactions for state, county, and community mental health facilities.
• Manages projects in alignment with OhioMHAS capital program guidelines.
• Leads special initiatives such as surplus land sales, campus master planning, and lease agreements.
• Oversees professional design staff, contractors, and administrative personnel engaged in construction-related services.
• Interviews, selects, and manages consultants, including architectural and engineering firms.
• Prepares, reviews, and approves contracts, design submittals, budgets, and project documents.
• Coordinates bid advertising, bidder conferences, and bid openings.
• Monitors project progress, schedules, and financial obligations to ensure timely and cost-effective completion.
• Recommends approvals and processes project-related pay requests, change orders, completion certificates, and acceptance of capital projects.
• Verifies application of sound engineering principles, manages surveys, and oversees environmental hazard assessments and remediation.
• Negotiates contracts, agreements, and dispute resolutions with contractors, agencies, and stakeholders.

Stakeholder Engagement & Representation

• Interacts with OhioMHAS offices, Regional Behavioral Healthcare Hospitals, local mental health boards/agencies, contractors, and state/federal partners to coordinate capital projects.
• Represents OhioMHAS at project development meetings, groundbreakings, open houses, and other public events.
• Conducts site visits to monitor and evaluate capital project progress.
• Assists OhioMHAS leadership and Capital Planning & Management in reviewing and troubleshooting architectural, construction, and real estate challenges.
• Provides recommendations on structural, safety, code compliance, design, and engineering issues.

Administrative & Policy Support

• Receives, reviews, and disseminates material related to real estate, construction, and architectural matters.
• Prepares documentation for Department of Commerce hearings, including waiver requests.
• Contributes to the development of a Computerized Maintenance Management System (CMMS).
• Serves as OhioMHAS environmental coordinator, ensuring compliance with asbestos inspections and environmental specifications.
• Represents OhioMHAS on Capital Planning & Management policy issues before DAS, the State Controlling Board, federal agencies, local governments, and other stakeholders.
• Performs other related duties as assigned.

This is an hourly position and is exempt from the bargaining units, with a pay range of 14 on the E1 Exempt Pay Range Schedule . Normal working hours are Monday through Friday, 8:00am to 5:00pm (Flexible Schedule). This position is located within our Bureau of Capital Planning and Management, headquartered at the James Rhodes State Office Tower, 30 East Broad Street, 11th floor, Columbus, Ohio 43215.

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications

Completion of undergraduate core program in business administration/management sciences or 12 mos. exp. developing goals, objectives, policies & procedures of operational unit or program of agency or firm & monitoring implementation of same. In addition to one of preceding categories (i.e., programmatic positions or administrative staff), 6 mos. trg. in supervisory principles/techniques or 6 mos. exp. scheduling, monitoring & evaluating personnel; 6 mos. trg. in budgeting or 6 mos. exp. determining budget needs & spending for operational unit or program of agency or firm; 6 mos. trg. in employee training & development or 6 mos. exp. writing training materials or conducting training; 3 mos. trg. in manpower planning or 3 mos. exp. scheduling personnel for adequate coverage & making staff projections.

• Or 6 mos. exp. as Mental Health Administrator 3, 65223.

• Or equivalent of Minimum Class Qualifications for Employment noted above.

Position Specific Minimum Qualifications:

One year experience planning, coordinating, and managing specialized housing programs/projects/activities in accordance with Ohio Revised Code, DAS rules/regulations & other state/federal/ community laws & rules related to capital projects & housing AND 36 months in construction/real estate transactions/environmental remediation, design & process.

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, active disciplinary record, and work record.

REQUIRED EDUCATIONAL TRANSCRIPTS:
Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution’s website will not be accepted. OhioMHAS reserves the right to evaluate the academic validity of the degree-granting institution.

Technical Skills: Mental Health, Public Relations

Professional Skills: Collaboration, Organizing and Planning

Supplemental Information

At OhioMHAS we strive to attract and sustain a diverse workforce by recruiting, hiring, developing and retaining high-performing employees who work collaboratively to balance efforts toward providing prevention and recovery supports and fostering inclusion that inspires innovation, encourages respect and promotes unlimited success.

OhioMHAS is currently operating under a hybrid schedule that may incorporate both teleworking and in-person office hours. Employees must be able to report to the office when requested by management &/or for their initial job training.

APPLICATION PROCEDURES:

To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.

Background Check Notice
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at [email protected] or 614-466-8884.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.