Mailroom and Copy Center Coordinator

Mailroom and Copy Center Coordinator

Muskingum University invites applications for its Mailroom and Copy Center Coordinator. This position coordinates the daily functions of the Mailroom and Copy Center, supervises student workers and supports campus-wide mail, parcel, and copy services. Promotes efficient workflows, regulatory compliance, and high-quality service across University departments.

MAJOR RESPONSIBILITIES

• Manage mailroom and copy center operations.
• Perform copy and printing services for various departments across campus.
• Coordinate necessary equipment maintenance services with contractors, assist with these services on area machines as needed.
• Supervise processing of mailing services while working with students who have primary responsibility for completing these tasks on a daily basis.
• Maintain current knowledge of services, rates, and compliance with postal regulations.
• Manage and maintain billing charge back system and send cost report to users and Business Office.
• Prepare monthly report of copy and print charges in the Copy Center.
• Assist in coordination of other services, including purchases of supplies, machines, and maintenance agreements.
• Assist in maintenance of Copy Center web page, updating information and links as needed.
• Assist with the design and printing of assorted pamphlets, programs, mailings, and other published materials.
• Supervise student employees within strict hourly guidelines.
• Coordinate parcel services with other vendors (FedEx, UPS, USPS, Amazon, Walmart, etc.)

The above statements reflect the general duties and responsibilities necessary to describe the major functions of the position and should not be considered a complete description of the essential functions of the position. This Job Description is not intended to be all inclusive. The employee will be assigned by the immediate supervisor to perform other duties as needed or to perform other reasonably related duties, including special projects.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of operation for PC and related desktop programs (MS Office, Adobe, Excel, PowerPoint, Canva, ChatGPT, QuarkXPress and related plug-ins)
• Knowledge of copier operations and related equipment
• Good communication skills
• Reviews, understands and enforces copyright laws when copying and printing material
• Coordinate with departments their mail collection and distribution every business day

HOW TO APPLY

Applications must include a statement of interest and current resume. If not provided, references may be requested. Application materials should be sent by email to [email protected] faxed to 740-826-6131. Please include the position title in the subject line of your correspondence. This position will remain open until filled, with review of applications to begin immediately.

Muskingum University actively seeks out and welcomes administrators and staff who are committed to excellence in student learning, consider the engagement of diverse viewpoints in the University’s educational programs and activities, and are committed to full inclusivity at the University. Muskingum University is an equal opportunity employer and welcomes applications from all individuals.

Muskingum University does not discriminate in its employment or educational programs or activities. Please visit https://www.muskingum.edu/non-discrimination-statementto review the university’s official non-discrimination statement.