Receptionist

About the Job

Job Summary:

The Receptionist is responsible for performing front office work such as answering/directing phone calls, data entry, greeting people, filing, assisting the Operations Assistant with accounts payable & receivable, and another computer-related tasks for PSI and its sister companies. This position also assists other management team members with their administrative duties.

Qualifications:

• Minimum 3 years of experience in a current front office environment.
• Knowledge of standard office computer software, small business software, multi-line telephone systems, cell phones, and other office equipment; ability to accurately multi-task within these areas.
• Must possess high-level communication skills to professionally interact with co-workers, customers, vendors, visitors, and management.
• Have familiarity and compliance with all laws, policies, practices, and procedures relating to safe working conditions in the front office.
• Must have a High School diploma or G.E.D., and proficiency with corresponding math and language skills.

Areas of Responsibility:

• Promotes safety as the number one priority, and quality as the number two priority on the job.
• Answers telephones and consistently communicates with the public, employees, staff, customers, and vendors in a professional manner.
• Processes outgoing mail; receives incoming UPS and FedEx deliveries; runs errands as directed.
• Assists in the inventory processes of each company as directed, and keeps accurate records thereof.
• Provides customers and vendors with necessary credit-related applications and reports as directed.
• Matches customer invoice payment receipts with open invoices and files in appropriate locations.
• Matches bill of ladings with the correct invoices from vendors for PSI and its sister companies as directed.
• Scans vendor invoices and attaches to the correct vendor bill within our company's software.
• Maintains an appropriate level of confidentiality and security with information to which this position becomes knowledgeable.
• Secures high-volume items to prevent theft.
• Abides by all standard operating procedures endorsed by superiors.
• Fosters a "team approach" atmosphere, displays a positive attitude, contributes to the "continuous improvement" philosophy, and performs other duties as deemed necessary.
• Maintains positive customer, vendor, and employee relations for the company.
• Ensures proper housekeeping of the work area assigned.
• Attends training sessions and meetings with employees, staff, vendors, and customers as directed.
• Complies with all laws, company policies, and procedures, as well as with customer rules and regulations.

Benefits:

• Health, Vision, and Dental Insurance
• SIMPLE IRA Plan
• Company Life Insurance
• Paid Vacation after a year
• 7 Paid Holidays

For more information about this job position, please contact Jack @ 740-575-4871 or [email protected]