Production and Procurement Specialist
Reporting to: Operations Manager
Location: Maumee, Ohio (onsite, not remote) The Production and Procurement Specialist is the operational point person for the Laser and Chemical Engraving groups, coordinating both laser and chemical engraving production from job intake through on-time delivery while driving excellence in service, quality, and customer satisfaction. In addition to production planning and scheduling, this role owns procurement, shipping and logistics, P-card and invoice reconciliation, and inventory cycle counts for the entire facility. The Specialist works cross-functionally with Sales, Laser Programming, Engineering, and Finance, and serves as a key liaison to suppliers and customers. Exercises discretion and independent judgment in supplier selection, pricing negotiation, and decisions that impact the Laser Technology group's performance KPIs. Essential Duties
Production Planning, Scheduling, Forecasting & Reporting
- Plan and schedule laser and chemical engraving work, including Floor Walks, Hotlist meetings, tooling on-hold reviews, and Jira board management.
- Monitor laser machine availability and utilization.
- Provide monthly production forecasting and revenue tracking for all engraving work.
- Report laser and chemical engraving status and forecasting to Management.
- Perform SAP hour tracking and verification; monitor budgeted versus actual hours and drive continuous improvement.
- Compile facility-wide safety data for monthly reporting.
- Manage incoming and outgoing plant workflow.
- Manage all incoming customer-supplied mold design files and route them to the appropriate engraving team.
- Coordinate and support customer design review meetings.
- May conduct or support laser feasibility reviews.
- Support and, where appropriate, lead customer interactions.
- Lead weekly incoming workflow reviews with the Sales Team.
- Support and help direct communication between the engraving teams and the Sales Team as needed.
- Actively work with other Mold-Tech counterparts on various projects.
- Researches best price on components and negotiates as needed in the interest of the business.
- Work with the engineering team to align on component specifications prior to sourcing.
- Request quotes from suppliers and negotiate pricing to achieve favorable terms.
- Create Purchase Orders in the Counterpart ERP system and in SAP.
- Tie packing slip with invoice and PO (three-way match) to verify accuracy prior to payment.
- Support the invoicing process as needed to resolve discrepancies and keep supplier payments on schedule.
- Coordinate domestic and international shipping and logistics for incoming, in-house, and outgoing project materials.
- Ensure proper documentation, carrier selection, and on-time delivery for all laser and chemical engraving shipments.
- Reconciles invoices for items purchased for jobs to ensure accurate charging and job costing.
- Maintain organized records to support monthly P-card reconciliation and month-end close.
- Oversee and conduct quarterly inventory cycle counts and reconcile variances.
- Investigates of inventory discrepancies and drive corrective actions with the team.
- General CAD experience for viewing and interpreting mold design data is preferred, but we are willing to train the right candidate. Experience with Rhino preferred but not required.
- Ability to analyze mold designs and compare to latest part data. Knowledge of multiple-axis cutting machines (Laser or CNC), 3D printing, or scanning preferred but not required
- Working knowledge of SAP (including PO creation) or another ERP system.
- Some understanding of purchasing concepts, three-way match (PO / packing slip / invoice), and basic negotiation principles.
- Familiarity with domestic and international shipping documentation and logistics processes.
- High skill level with Microsoft Excel, PowerPoint, and Word.
- Self-motivated with an interest in science and technology.
- Excellent problem-solving, customer service, and organizational skills.
- Ability to work individually through the majority of tasks, utilizing sound judgment.
- Collaborative, positive, flexible, and team-centered approach.
- Ability to quickly adjust to the rapidly fluctuating pace of the job.
- Adobe Photoshop a plus
- Minimum 3+ years in a comparable role.
- Associate degree in related area such as Procurement, Engineering, Product Development, etc. relevant experience may be considered equally in lieu of a degree.
- Ability to perform physical requirements of a typical office environment, including sitting, standing, walking, operating a keyboard, and occasional lifting up to 25 pounds.
- Work is performed primarily in a manufacturing/production environment; standard PPE is required in designated areas.
- This position has no direct reports.
- Remote or on-site support may be required on Saturdays.
Recommended Jobs
Accounting & Tax Specialist
Accounting Specialist Full Time Troy, MI or Warren, OH or Spring Hill, TN Job Responsibilities Include, But Not Limited To Ultium Cells is looking for an individual who has a strong passi…
Licensed Practical Nurse-Middletown, OH FT
SUMMARY The Supervisor, LPN/LVN manages the LPN/LVN staff and the administration of medications, performance of physicals, provision of treatments, and scheduling of medical appointments in collab…
Manager, REMS
Are you ready to turn regulatory rigor into real patient impact by safeguarding access to transformative medicines? As Manager REMS, you will lead the operational execution of complex Risk Evalua…
Dental Hygienist
Job Description Job Description Benefits: ~401(k) ~ Employee discounts ~401(k) matching ~ Bonus based on performance ~ Competitive salary ~ Dental insurance ~ Flexible schedule ~ T…
Fire Alarm Project Manager
A rapidly growing leader in fire protection, life safety, and security solutions is seeking a Fire Alarm Project Manager to join their team in either the Cleveland area or Columbus, Ohio. This role …
Truck Driver Local Home Daily CDL Class A 1730per week
Position. Overhaul Carriers Ltd., CDL Class A Local Home Daily for Experienced Truck Drivers Only. Compensation: $1730 to $17900 per week...$5000 sign on bonus. Semi Local: Schedule: Sunda…
Civil Defense Attorney - 3-5 Yrs Experience - Cleveland, OH
Looking to build a long-term litigation career where mentoring, meaningful responsibility, and client interaction are the standard—not the exception? The Opportunity Marshall Dennehey, a leading…
High Voltage Competency Assessor & Trainer
Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and n…
Senior Construction Engineer
POSITION INFORMATION As a multi-disciplinary engineering firm, success in this position will require the ability to coordinate all aspects of construction management, administration, and inspectio…