Senior Executive Assistant - AI-powered

**Delegated AI** provides AI-trained remote professionals who help founders and executives scale faster, reduce operational overhead, and stay competitive in an AI-driven world.

We are seeking an **experienced, proactive Senior Executive Assistant** to support a busy, technology-focused executive involved in AI, venture, and innovation initiatives. This role requires exceptional organizational skills, strong communication, and the ability to operate seamlessly across global time zones.

* **Job Title:** Senior Executive Assistant – AI-Powered
* **Job Duration:** Long-term / Ongoing
* **Job Type:** Remote
* **Hours:** Full-time, 40 hours per week
* **Work Arrangement:** Fully remote
* **Timezone Coverage:** Must be comfortable supporting schedules across **US, Middle East, and Asia-Pacific** time zones
* **Compensation Type:** Hourly contract (competitive, based on experience)
* **Start Date:** Immediate upon successful selection

* Manage and optimize complex calendars across multiple time zones
* Coordinate meetings with international partners, government officials, and corporate executives
* Prepare agendas, briefing materials, and participant summaries
* Resolve scheduling conflicts and manage last-minute changes
* Track travel schedules and coordinate international logistics
* Set up video conferencing and ensure technical readiness
* Draft and manage follow-up emails after meetings and calls
* Monitor inboxes and prioritize urgent or high-importance messages
* Prepare talking points and communication summaries
* Manage reusable email templates
* Track action items and ensure follow-through
* Support LinkedIn and email-based relationship management
* Coordinate with the social media team to post content on LinkedIn, X (Twitter), and Instagram
* Research and curate AI and technology industry news
* Draft posts related to artificial intelligence, AGI, and venture capital trends
* Monitor engagement and respond to comments or messages as needed
* Create and maintain tracking spreadsheets (investors, metrics, meeting logs)
* Compile data for business and market analysis
* Prepare financial summaries and investment trackers
* Develop comparative analyses and research documents
* Maintain shared business intelligence files
* Create and refine presentation decks for meetings, pitches, and speaking engagements
* Convert written content into polished slide presentations
* Design visuals and infographics for AI and technology topics
* Prepare speaker notes and supporting materials
* Coordinate presentation assets for board and investor sessions
* Research AI companies, technologies, and market trends
* Use AI tools (ChatGPT, Claude, etc.) for research and content support
* Compile competitive intelligence and industry reports
* Analyze market data and prepare executive summaries
* Track AI funding rounds, announcements, and ecosystem developments
* Prepare briefing documents for meetings with executives, investors, and government stakeholders
* Handle ad-hoc administrative and operational tasks
* Act as first point of contact for routine business matters
* Coordinate with internal teams and external partners
* Maintain organized document and file systems
* Support event planning and conference coordination
* **Executive Assistant Experience:** 3–5+ years supporting C-level or senior executives
* **Calendar Management:** Expert proficiency with Google Calendar, Outlook, or similar tools
* **AI Tools Proficiency:** Working knowledge of ChatGPT, Claude, and generative AI tools
* **Research & Analysis:** Strong ability to synthesize complex information quickly
* **Communication:** Excellent written and spoken English
* **Organization:** Proven ability to manage multiple priorities and complex workflows
* **Attention to Detail:** High accuracy with dates, names, numbers, and follow-ups
* **Proactive Problem-Solving:** Anticipates needs and resolves issues before escalation
* **Headquarters:** Dover, Delaware, USA