Full-time Staff: Administrative Assistant

The Administrative Assistant will provide primary secretarial support services to the Provost and Vice President, with responsibility for managing day-to-day operations of the unit/division, including specialized duties unique to the unit/division's mission.

RESPONSIBILITIES (Non-inclusive):

• Relieve the administrator of routine matters, acting as a liaison for division employees, students, visitors, or callers. Research and recommend solutions to problems and issues forwarded to the division. Compose replies to routine correspondence.
• Maintain a calendar of critical activities and all meetings to apprise the administrator of action needed and pertinent deadlines. Prepare agendas and materials for meetings or in anticipation of project deadlines.
• Coordinate timely intake and dissemination of information from reporting units in accordance with administrator directives or other deadlines. Perform research to compile information and produce reports as requested.
• Perform administrative support tasks; produce simple and complex documents using various word processing and spreadsheet software; establish and maintain filing systems, take and transcribe meeting minutes; sort and distribute mail.
• Support standing committees or ad hoc task forces by scheduling meetings, preparing agendas, recording, transcribing, and distributing minutes, and maintaining master files.
• Generate, process, and/or forward college paperwork as needed, relying on accepted policies and practices. Determine documents requiring administrator review and/or signature.
• Monitor budget of reporting areas, apprise administrator of variances/discrepancies, and work with other college personnel to resolve problems.
• Assist with or assume lead responsibility for annual projects with unit or college-wide impact. Plan, implement, and coordinate activities needed to ensure the timely completion of projects. Provide administrative support for other special projects.
• Plan and implement special events such as receptions or special gatherings, and coordinate efforts with various college departments.
• Keep informed of changes in college policies and procedures, recommending subsequent changes in office procedures and operations.
• Maintain adequate quantities of office supplies and materials.
• Perform related duties as assigned.

QUALIFICATIONS:

A. Education/Training and Experience Required/Preferred

• Associate degree preferably in office administration.
• Five years of administrative support experience which includes at least three years with responsibility for functions at the administrative assistant level.
• An equivalent combination of education and experience that provides the knowledge, skills and abilities is acceptable.

B. Knowledge, Skills and Abilities

• Knowledge of modern office practices, procedures, and equipment; basic principles of office management, correct English usage, proper document formats.
• Skills in oral and written communications; operating word processing equipment, keyboarding at 65 NWPM, coordinating the operations of an office and work activities of others.
• Abilities to work independently; apply sound judgment in decisions, facilitate resolution of problems and handle issues within the authority boundaries of the position; apply appropriate policies and procedures; maintain office decorum and confidentiality; maintain effective interpersonal working relationships.

C. Physical Activity Level

• Light - Sit sometimes, walk and stand sometimes, lift up to 25 lbs. occasionally.

CONDITIONS OF EMPLOYMENT:

• This is a full-time, continuing-status staff position. This position is classified at pay grade 08A on the Staff Salary Schedule . See Benefits for Full-time Staff including medical, dental, vision, and life insurance plus paid time away (sick, personal, vacation, and holiday).
• Please note: The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s).

APPLICATION PROCESS: Apply for this position through the college’s Human Resources website . Please be prepared to do the following:

1. Complete all questions in the application*
2. Attach a cover letter and current resume

Applications will be accepted until the position is filled; however, application review will begin immediately .

*To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later.

Lakeland Community College is an equal access and equal opportunity employer. We have a strong commitment to the principle of diversity and, in that spirit, seek a broad spectrum of candidates including women, minorities, people with disabilities and people over 40. Under-represented groups are encouraged to apply. If your disability requires accommodation to participate in the application/interview process, contact the Human Resources Office at 440-525-7575.