Accounting Administrator (FT Salaried)

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PURPOSE OF THIS POSITION

The purpose of this job is to perform day-to-day accounting functions in accordance with current acceptable accounting and cost reimbursement principles. This position will analyze and process transactions in all accounting areas as needed in support of the staff accounting analysts and accounts payable department.

JOB DUTIES/RESPONSIBILITIES

Duty 1: System Administration for one or more of the following subsystems: P-card; ePayables; Paymode; Miscellaneous Billing/Accounts Receivable; Treasury Management; and Merchant Processing solutions. Administration includes: granting and/or maintaining system access as needed; review/enroll new vendors and employees in payment systems; review/maintain miscellaneous billings; review/maintain treasury management setup within the ERP and banking systems.

Duty 2: Verify payment collection by vendors and resolve unposted payments in ePayables system; resolve issues when vendors/employees are unable to receive card authorization; review cards for delinquency in coding transactions.

Duty 3: Maintain and analyze existing Merchant Processing solutions. Work with the bank to review fees on an annual basis. Review and recommend solutions for new requests for bank card processing for patient and/or customer collections.

Duty 4: Process and reconcile bi-weekly T&E submissions to payroll for payment and monthly P-card payments. Create and post entries in the ERP system to record transactions.

Duty 5 : Reconcile daily the receipts posted by patient accounting to the bank and general ledger. Work with PFS to resolve outstanding issues and provide documentation for corrections as needed.

Duty 6: Reconcile all balance sheet accounts on a monthly basis to the required source documentation including correcting entries as needed.

Duty 7: Process ACH and/or bank account transfers as needed.

Duty 8: Coordinate AP check run and refund processes including: load and process patient accounting refunds as needed; review vendors for P-card/ePayables acceptance; review invoices for payment; generate all payments; submit required files to the banks.

Duty 9: Fulfill Superuser role including any required testing during ERP upgrades. Additionally act as a resource to Finance staff regarding processes or system functionality.

Duty 10 : Create/Maintain training documents associated with each subsystem; train new users as needed.

Duty 11: Coordinate and submit annual 1099 processing including periodic review of W9 status of vendors.

Duty 12: Support Finance staff as needed including: backfill for extended time off; statement review; credit processing; and vendor reconciliations.

REQUIRED QUALIFICATIONS

• Associate's degree or equivalent work experience required.
• Strong Analytical skills required.
• Proficiency with MS Office products required.
• Attention to detail, thoroughness and follow-through skills are required.
• Excellent communication skills, ability to work independently and ability to work in a team environment is essential.
• Ability to work proactively with banking, client, team and utility contacts required.
• Independent work style and ability to manage multiple priorities required.
• Thorough knowledge of bookkeeping procedures.
• Positive service-oriented interpersonal and communication skills required

PREFERRED QUALIFICATIONS

• Financial knowledge
• Business Analysis experience a plus
• Corporate Credit Card program experience preferred

PHYSICAL DEMANDS

This position requires a full range of body motion with intermittent activities in walking, lifting, bending, squatting, climbing, kneeling, twisting and standing. The associate must be able to sit or six hours a day. The individual must be able to lift twenty pounds and reach work above the shoulders. This position requires finger dexterity and eye-hand coordination. The individual must have excellent verbal skills to perform daily tasks. This position requires corrected vision and hearing in the normal range.

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