Records & Compliance Advisor

Job Description:

This role assists the People & Culture (P&C) department with various administrative and compliance-related tasks and regularly communicates with management and team members.

Key Accountabilities:

• Drives compliance excellence in the United States, with a focus on California laws and regulations
• Works regularly to gather P&C documents requested by the legal team
• Reviews P&C documents and summarizes them based on instructions provided by legal counsel
• Collaborates with legal and P&C team members to interpret records and determine adherence to government and regulatory requirements
• Coordinates and maintains reporting in accordance with established requirements and to align with deadlines
• Stays informed of applicable regulations, including updates to federal and state laws and regulations
• Regularly provides analysis and evaluation of information and documentation and communicates observations and recommendations
• Handles sensitive information with discretion and professionalism
• Assists in the review of compliance training
• Supports other compliance activities, including training, monitoring and audit procedures, reporting investigation procedures, or other tasks as assigned
• Responds to internal and external P&C-related inquiries and requests
• Utilizing HRIS systems, prepares reporting to identify potential compliance concerns
• Communicates regularly with field managers via email, occasionally communicating via phone
• Performs HRIS data entry and updates, occasionally
• Performs special projects, as directed
• Prepares letters, spreadsheets, reports and memos

Qualifications

• Human Resources, compliance, or related professional experience
• Bachelor's degree or equivalent combination of education and experience
• Exceptional attention to detail and critical thinking skills, organizational skills, and time management abilities
• Experience in multi-state retail organizations, with preferred California experience
• High level of proficiency in MS Office applications including Excel and Word
• Ability to learn quickly
• Advanced written and verbal communication skills.

Working Conditions / Physical Requirements

In this role, the team member is continuously sitting and typing, frequently talking and using eye and hand coordination and may also be required to climb or balance; stoop, kneel, crouch or crawl. The team member is frequently required to lift and/or move objects lifting 10 to 55 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Standing, walking, bending over, and repetitive use of legs are done occasionally. All performed with or without a reasonable accommodation.

Disclaimer

This job description may not list all duties for this position. The incumbent in the position may be asked to perform other duties. TA Operating LLC reserves the right to revise the job description at any time. This job description is not a contract for employment, and either the incumbent or TA Operating LLC may terminate employment at any time, for any reason.

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees' lives that are meaningful, so we offer benefits ( to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement
No travel is expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Agility core practices, Agility core practices, Analytical Thinking, Collaboration, Communication, Creativity and Innovation, Customer service delivery excellence, Customer Service Design, Data Management, Decision Making, Developing and implementing strategy, Discovered resource estimation and assurance, Employee and labour relations, Extract, Global Perspective, Information Security, Leading transformation, Management Reporting, Managing change, Managing strategic partnerships, Measurement and metrics, Organizational Knowledge, Performance and planning, Problem Solving, Project and programme management {+ 5 more}

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.