Shared Office Solutions Specialist

Job Description

Job Description

Company Description

Are you a detail-driven problem solver who thrives on variety, collaboration, and making a real impact? At Winsupply, we’re looking for a Shared Office Solutions Specialist who goes far beyond data entry — someone who can analyze vendor invoices, spot and resolve discrepancies, and partner with local company teams to improve processes that drive profitability. This is a role where you’ll build trusted relationships with employees at every level, gain exposure to different local companies, and enjoy the autonomy to manage your work while knowing you’re part of a supportive, team-oriented culture. If you love patterns, precision, and people — and you want to grow your career while helping others succeed — this is the opportunity for you.

The Shared Office Solutions Specialist has primary responsibility for the functions within Shared Office Solutions that impact our 500 plus companies. This specific position, would have an increased focus on assisting with our local companies, as well as potential for additional responsibilities relating to our distribution business. This position may have items with details of confidential nature and requires considerable interface with all levels of employees within our parent company and local companies, as well as contact with outside vendors. All other duties as assigned.

Accountabilities/Responsibilities

• Reconcile vendor invoices and statements for our local companies
• Work with vendors and/or local companies on discrepancies
• Execute best practices, adhere to process guidelines and always pursue process improvements
• Assist with special pricing arrangements
• Identify and research variances
• Obtain credits from vendors and apply them for vendor warranty & returns
• Assist with review of financials such as paid expense register and reporting to assist the annual inventory write up and down
• Assist other team members in backup capacity, as needed
• Assist with helpdesk tickets
• Work with local companies on changing behavior and assisting through partnering with their business
• Engage in local company retention

When Applicable

• Maintain acquisition back-office management (pre-Wise)
• Ensure that acquisitions vendor payables are routed through proper channels to Winsupply payables
• Act as ambassador to Shared Services

Competencies for Success

• Communication
• Planning and Organizing
• Customer Service Orientation
• Change Management
• Analytical / Problem Solving

Minimum Qualifications

• Minimum of three (3) years of progressively more challenging accounts payable experience.
• Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access).
• Understanding of back office functions with aspects as AP/VIR/AR-Cash/Check Application.

Preferred Qualifications

• Bachelor’s Degree in Business or related degree.

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.