Executive Assistant

Description

The Opportunity:

The Executive Assistant is responsible for managing communication, schedules, and other duties, providing executive level administrative support to the assigned senior leader(s).

In This Role You Will Execute On:

• Providing administrative support including, but not limited to, scheduling meetings, taking minutes/notes, monitoring and managing email, correspondence, expense reporting, and assisting with communications.
• Preparing and organizing in-person meetings and all corresponding details, such as material preparations, catering, venue booking, and equipment.
• Preparing and assisting with all Global Risk Management conference bookings, shipment of materials, and booth coordination.
• Maintaining calendars and appointment schedules, prioritizing sensitive and/or critical matters. Ensuring meeting/appointment preparation materials are readily available.
• Managing travel logistical and activities, including accommodations, transportation, and meals.
• Planning and orchestrating work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
• Coordinating any and all sponsorship management in the Hylant system.
• Printing and processing of checks for the Global Risk Services team and any associated mailings.
• Organizing team communications and planning in-person, virtual, internal and off-site events as assigned.
• Assisting in the coordination of administrative duties, including billing, invoicing, client follow-up and expense management, to support client management as needed.
• Collaborating and acting as the liaison with new hires with Marketing, IT, HR and other departments or functions as needed.
• Entering and coordinating various software subscriptions and EPIC with various Global Risk team members.
• Collaborating on the development of process improvements, providing input and suggestions on innovative, cutting-edge ideas regarding procedures for the team. Maintaining associated documentation as required.
• Performing other duties and special projects as requested.

In This Role You Will Need:

• Bachelor's Degree plus 5+ years' experience in a fast-paced, administrative support role, or equivalent combination of education and experience.
• Strong administrative skills, proficient with Microsoft Office Suite.
• Excellent verbal and written communication skills.
• High degree of professionalism, confidentiality, and discretion.
• Ability to travel up to 10% of the time.

Why Hylant?

A multi-year recipient of Best Places to Work in Insurance, Hylant is a full-service insurance brokerage with over 20 offices in eight states. And since the founding of our family-owned business over 90 years ago, we made a promise to strengthen and protect the businesses, employees and communities of our client family by embracing them as our own. We’re more than an insurance brokerage firm and you’re more than a client, employee or neighbor. You’re family. And that’s just the way we treat you.

Hylant is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, marital status, sex, age, color, religion, national origin, Veteran status, disability or any other characteristic protected by law. If you have a disability or special need that requires accommodation, please let us know. Hylant participates in E-Verify.

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