Legal Administrative Assistant - 3+ Yrs Experience - Defense Litigation - Cleveland, OH

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3+ years of experience to join its Cleveland, OH office.

Description:

• Perform secretarial and clerical duties
• Open mail for attorney and log time on time sheet as necessary
• Enter attorney time sheets into computer on a daily basis
• Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
• Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
• Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
• Responsible for scheduling depositions and various other meetings and appointments
• In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
• Make travel arrangements and hotel reservations for attorney
• Maintain attorney diary system
• Perform additional duties as required

Education & Experience Requirement:

• High school diploma or equivalent (associate's or bachelor's degree preferred).
• 3+ years of experience in litigation support or as a legal assistant/paralegal.
• Prior law firm experience, particularly in civil litigation.

Technical & Legal Skills Requirement:

• Proficiency in drafting, formatting, and proofreading legal documents (motions, pleadings, discovery, correspondence).
• E-filing expertise in state and federal courts (including PACER, CM/ECF, and specific state court e-filing systems — for Ohio, knowledge of the eFiling Portal is critical).
• Familiarity with court rules, deadlines, and local procedures.
• Experience managing discovery processes (document production, organizing exhibits, managing deposition transcripts).
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Familiarity with legal practice management software (e.g., iManage, FileSite, Clio, ProLaw).
• Familiarity with transcribing dictation (occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required)
• Proficiency in scheduling depositions and various other meetings and appointments

Organizational & Administrative Skills:

• Ability to calendar and track court deadlines accurately.
• Strong file management skills (electronic and physical files).
• Ability to manage multiple cases and prioritize tasks under tight deadlines.
• Excellent verbal and written communication skills.

Professional Attributes:

• High attention to detail and accuracy.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion in handling confidential information.
• Professional demeanor with clients, court staff, and colleagues.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter, resume and salary requirement for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V.