Administrative Services Associate

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Overview We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, the ability to manage multiple tasks efficiently, and a commitment to delivering excellent customer service.

Duties

• Manage daily office operations, including scheduling appointments and maintaining calendars.
• Assist with processing checks. This includes logging the receipt of the check, making a remote deposits along with documenting the transaction and providing the backup documentation to the accounting department.
• Assisting with quarterly building/property inspections and providing feedback to the operations manager regarding an immediate maintenance issues
• Monitoring Utility usage and escalating any spike in usage to operations manager.
• Provide administrative support to various departments, ensuring effective communication and collaboration.
• Handle customer inquiries and provide support via phone systems and in-person interactions.
• Maintain organized filing systems and manage office supplies inventory.
• Assist with calendar management, coordinating meetings, and preparing necessary documentation.
• Support office management tasks, including data entry and maintaining computerized records.
• Facilitate communication between staff members and clients, ensuring timely responses to requests.
• Assist in the training of new staff members as needed.

Experience

• Proven experience in an administrative role or similar position is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in using office software (Appfolio and Excel) and computer systems for data management.
• Experience with calendar management and customer support is highly desirable.
• Bilingual candidates are encouraged to apply, as this will enhance communication with diverse clientele.
• Familiarly with a property management office is a plus.

Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while helping us achieve our goals. We look forward to welcoming a dedicated professional who is eager to grow with us!

Job Type: Contract

Pay: $18.50 - $30.00 per hour

Expected hours: 20 - 40 per week

Benefits:

• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Cleveland, OH 44106 (Required)

Ability to Relocate:

• Cleveland, OH 44106: Relocate before starting work (Required)

Work Location: In person