Accounting Assistant

Job Description

Job Description

Job Title: Accounting Assistant

Position Summary

The Accounting Assistant will support the accounting and administrative functions of the organization by performing a variety of operational and clerical tasks. This role is highly detail-oriented and requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Credit Card & Expense Processing

• Process corporate credit card transactions on a regular basis
• Collect, review, and match receipts to corresponding credit card charges
• Follow up with employees to obtain missing or incomplete documentation
• Ensure all expenses comply with company policies and are properly coded and recorded in the ERP system

Timekeeping & Payroll Support

• Review employee timesheets for completeness and accuracy
• Monitor and ensure all time is entered and submitted on a timely basis
• Follow up with employees and managers for missing or unapproved time
• Ensure timesheets are properly approved prior to payroll processing

Travel Coordination

• Arrange travel for engineering and other staff as needed, including flights, hotels, and transportation
• Ensure travel bookings align with company policies and cost guidelines
• Provide support for travel-related changes and issues

Accounting & Administrative Support

• Support accounts payable and accounts receivable functions as requested
• Maintain organized records and documentation for audit and compliance purposes
• Provide general administrative support to the accounting and HR teams
• Assist with special projects and other duties as assigned

Qualifications

• 2–3 years of relevant accounting or administrative experience
• Experience working with an ERP system (e.g., Deltek VantagePoint, MicroSoft 365, NetSuite, SAP, etc.)
• Intermediate proficiency in Microsoft Excel (e.g., formulas, data organization, basic analysis)
• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills
• Effective written and verbal communication skills
• Ability to follow up with employees and managers professionally and persistently
• Ability to work independently while supporting a collaborative team environment.
• Ability to handle sensitive information with confidentiality