Associate Registrar

Company Description:

In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: "This is a lovely spot for a literary institution." Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,200 students, 30 majors, 3 graduate programs, a wealth of pre-professional and cooperative programs, and 25 varsity sports.

Wittenberg University is committed to providing a comprehensive and competitive employee benefits package that attracts and retains talent to further the university's mission and contributes to the personal and financial well-being of employees and their families. From healthcare to our tuition benefit to vacation and holidays, our goal is to help our employees enjoy happy and healthy lifestyles, while maintaining a good work-life balance. Click here to learn more about Wittenberg's employee benefits.

Job Description:

The Associate Registrar will assist the Registrar with daily operations using a strong knowledge of campus policies and procedures, and ensuring all processes run smoothly and effectively. They will work collaboratively with all members of the campus community as well as external stakeholders to coordinate the development and delivery of appropriate information and services while ensuring adherence to academic integrity. This is a full-time, exempt-level position reporting to the Registrar.

Essential functions include but are not limited to:

1. Efficiently maintain and update the student information system including but not limited to academic records, degree audits, grades, and transcripts
2. Communicate deadlines, policies, procedures, and requirements to faculty, students, and staff, including an understanding of available options to fulfill degree requirements
3. Perform transcript evaluations and award transfer credit (includes evaluating AP and IB exams and maintenance of TES Transfer Evaluation System)
4. Assist with end-of-term processes (grade collection, grade changes, incomplete contracts, academic standing, etc.), schedule creation, course registration, and internal ad-hoc reporting as needed
5. Process registration and enrollment including Upward Bound, Internships, Honors, Study Abroad and Consortial Programs (SOCHE, Acadeum, Rize)
6. Fill in for Registrar in their absence/serve as a liaison on faculty committees, meetings, trainings, events, new student orientations, consortium partners as requested by the Registrar.
7. Attend new student orientation and other admission events as well as registration fairs, major declaration fairs
8. Process readmission and withdrawal of students
9. Serve as a contact to offer advising assistance to students as well as degree audit review
10. Assist with commencement activities as needed, including, but not limited to printing and distributing diplomas, attending meetings, checking graduation requirements, and providing information/reviewing the commencement program
11. Hire, train, and supervise student workers
12. Perform other relevant duties as assigned such as special projects, programs, developmental activities, crisis response, and ad-hoc committees etc.

Requirements:

Requirements include:

• A bachelor's degree and at least 3-5 years' progressive experience in registrar or student records department required.
• Experience in integrated information systems required, preferably Datatel/Ellucian Colleague.
• Experience with reporting tools required, preferably Informer.
• Willingness and ability to deal with difficult situations and deliver difficult messages to others.
• Special hours required during orientation, commencement, first year registration (and others as they arise).
• Willingness and ability to speak one-on-one or to groups.
• Excellent customer service, time management, and communication skills.
• Ability to work with a variety of constituents, solve problems quickly and professionally, anticipate needs, and communicate proactively.
• Competency and experience using Microsoft Office software, specifically proficient in the use of Excel, Teams, Outlook, and PowerPoint with the ability and desire to learn additional software applications as necessary.
• Remain in a stationary position for more than 50% of the workday.
• Frequently utilizes computer for extended periods (more than 50% of the work day).
• Ability to remain stationary for long periods at events.
• A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures. If license is from out of state, successful candidate will need to obtain a valid Ohio driver's license within 30 days of hire date.

Additional Information:

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies .

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the U.S.

Application Instructions:

Review of applications will begin immediately and the position will remain open until filled.

To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.

1. Resume
2. Cover letter
3. Name, relationship, and contact information for three professional references.

Applicants who require accommodation during any stage of the hiring process should contact the Office of Human Resources at (937) 327-7517 or email [email protected] .