Administrative Assistant

At ScionHealth , we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

Responsible for initiating and coordinating the clerical and secretarial functions required of an administrative office such as managing correspondence and word processing, making travel arrangements, answering telephone and e-mail inquiries, organizing meetings and files.

Essential Functions

• Assists the CEO/COO or assigned Department Leader with routine administrative office function support services
• Demonstrates the ability to order supplies; completes and authorizes requisitions
• Demonstrates the ability to compile and organize data for annual department budget
• Demonstrates the ability to monitor and reconcile expenditures of budgeted funds
• Able to put together data from different sources for special projects; prepares reports
• Maintains procedures and controls to promote communication and adequate information flow
• Demonstrates the ability to perform secretarial duties, typing, correspondence, preparingreports and emails
• Maintains departmental records, files, policy, and procedures manuals
• Maintains a good working relationship both within the department and with other departments
• Is a resource person both within the department and to other departments
• Schedules meetings between departments, directors/managers
• Demonstrates the ability to be flexible and organized
• Maintains confidentiality of all patients and/or employee information

Knowledge/Skills/Abilities/Expectations

• Approximate percent of time required to travel: 0%
• Must read, write and speak fluent English
• Must have good and regular attendance
• Performs other related duties as assigned

Education

• High School diploma

Licenses/Certification

• None

Experience

• One year of Administrative secretarial experience