Accounting Specialist

The Accounting Specialist provides comprehensive accounting and clerical support to the Finance Department by accurately recording, reconciling, and reporting financial transactions. This role is responsible for accounts payable and receivable processing, bank and general ledger reconciliations, payroll assistance, and financial reporting. The Accounting Specialist ensures compliance with Daybreak's accounting standards, grant requirements, and applicable laws while maintaining confidentiality, accuracy, and efficiency.

ACCOUNTING SPECIALIST MINIMUM PERFORMANCE ENGAGEMENT, SERVICES GUIDELINES AND DUTIES:

· Accounts Payable (AP): Process invoices, vouchers, purchase orders, and expense reports; prepare AP check runs, electronic payments, and positive pay uploads; reconcile AP subledger to the general ledger monthly.

· Accounts Receivable (AR): Record all receipts of cash, checks, and electronic deposits; maintain AR records; prepare cash receipt reconciliations and deposits.

· General Ledger: Prepare journal entries for monthly closing, reconcile assigned general ledger accounts, update prepaid expenses and fixed asset schedules, and ensure accuracy of intercompany transactions.

· Bank & Credit Card Reconciliations: Complete timely reconciliations of all bank and credit card accounts, resolving discrepancies as needed.

· Payroll Support: Assist with payroll data entry, verification of hours, and payroll reconciliation; maintain confidentiality of employee data.

· Financial Reporting: Assist CFO with preparation of monthly financial statements, budget reports, and grant billings; provide documentation for audits and grantor reviews.

· Grant Compliance: Track, record, and reconcile grant revenues by department; provide supporting documentation for grant billings.

· Tax & Audit Support: Assist in preparation of year-end 1099 statements, annual financial audit schedules, and insurance applications.

· Administrative Functions: Maintain accurate accounting files, making copies, filing documents, process mail related to financial transactions and support the Finance Department with various ad-hoc projects.

ADDITIONAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Other duties and projects as assigned by the CFO and assists Accounting Manager, as needed.

GENERAL DAYBREAK DUTIES:

Assumes an advocacy and leadership role which exemplifies the belief in the potential of the client, where applicable.

Ensures all duties set by agency's guidelines and programs policies and procedures are completed on time and as assigned.

Meets weekly and/or as assigned with Supervisor.

Notifies supervisors of potential or real emergencies including criminal activities, high risk behavior, mental health emergencies, health emergencies or other activities that impact safety, security, and public relations, where applicable.

Models professional behavior and actively contributes in a positive manner and demonstrates constructive positive problem-solving strategies and openness to others' opinions.

Refrains from engaging in dual-relationships or any other ethical boundary with clients to ensure and protect client's rights and consults with supervisor when there might be a risk of these situations, where applicable.

Refrains from engaging in negative or counterproductive behaviors and attitudes and strives to keep the well-being of co-workers and clients at the forefront.

Demonstrates appreciation, understanding and trust in the work of his/her colleagues.

Attends training/agency meetings, as scheduled. Responsible for completing all required trainings needed to comply with Daybreak policy. Maintains appropriate in-service training hours by attending conferences, workshops and training that are relevant to the job description and assignment tasks.

Adheres to and upholds agency's Mission, Core Values, attendance policies and procedures and maintain and contribute to positive customer relations-both internally and externally (clients, staff, vendors, donors.)

Attends All-Staff meetings each year

Drives Daybreak vehicles, when necessary, where applicable.

It is the policy of Daybreak to ensure that the facility is in compliance with all license requirements and that all employees are fit for duty. Once a conditional offer of employment has been given, Daybreak requires that all prospective employees sign a background check release form and pass pre-employment testing before a start date may be given.

Background Check

Daybreak is required by State of Ohio law to perform a criminal background check, which includes fingerprinting, of eligible applicants. In addition to the fingerprints, Daybreak requires the following additional background checks.

• Federal Exclusion databases including:
  • National Sex Offender Registry
  • Office Inspector General (OIG)
  • Nurse Aide Registry
  • SAM
  • of Developmental Disabilities (DODD)
• Motor Vehicle Report

Pre-employment Testing

The following pre-employment tests will be conducted at Daybreak's expense. Tests include:

• A tuberculin skin test or chest x-ray (by a physician of Daybreak's choosing)
• A urine drug screening (by a testing facility of Daybreak's choosing)

Should the pre-employment reviews indicate that the prospective employee does not meet the employment requirements, Daybreak has the option of either not hiring the person or postponing employment until the condition prohibiting employment has been removed.

If the background or pre-employment checks contain information that the applicant has committed, been convicted of, or pleaded guilty to any criminal offense, unless the charge was a minor misdemeanor not involving violence or a sexual offense at least 5 years old, or if the applicant refuses to submit fingerprints for a criminal background check, the conditional offer of employment will be withdrawn immediately.

Pursuant to SB 38 (child-serving agency), if it is determined that the applicant has committed one of the disqualifying events listed on the attached Ohio Revised Code Disqualifier sheet may prevent employment at Daybreak.