Accounts Receivable/Payroll Processing Specialist
- 401(k) matching
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Invoice and billing management: Prepare, issue, and send invoices to customers for services through Quick Books Online.
- Payment processing and reconciliation: Receive, post, and reconcile incoming payments from customers. This also involves verifying the credibility of payments and managing the status of accounts.
- Account maintenance: Maintaining accurate and up-to-date customer and client information, including updating changes and balances in accounts receivable.
- Discrepancy resolution: Investigate and resolve billing discrepancies, errors, or customer complaints.
- Collections and reporting: Assist with collections on past-due accounts and generate financial reports on billing activity.
- Collaboration: Work closely with other departments like sales, customer service, and accounts receivable to streamline processing and ensure accuracy.
- Ensure compliance with company policies, procedures, and internal controls related to accounts payable.
- Maintain confidentiality of financial information and adhere to data security protocols.
- High school diploma or equivalent; Associate's/Bachelor's degree in accounting or related field is a plus.
- Proven experience as a billing specialist or in a similar role.
- Proficiency in using accounting software and MS Office applications, particularly Excel. Experience with QuickBooks Online required.
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time management skills.
- Ability to work independently and meet deadlines.
- Effective written and verbal communication skills.
- Knowledge of accounts receivables and payroll best practices.
- Familiarity with relevant regulations and compliance requirements.
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