Property Manager

POSITION: Property Manager

REPORTS TO: Regional Manager

HOURS: Monday–Friday: 8:00AM–4:30PM / 9:30AM–6:00PM depending on staff

I. POSITION SUMMARY

The Property Manager is responsible for the total on‑site operation of the assigned community. She/he is expected to display a strong commitment to organizational goals, values, and the success of the team. Under the direction of the Regional Manager, the Property Manager is responsible for all Financial, Marketing, Maintenance, and Administrative components listed below. As a salaried employee, managers are expected to work until the job is complete (depending on site).

II. FINANCIAL

• Ensure that all rent is collected, posted, and deposited in a timely manner.
• Input the annual operating budget and review monthly budget comparison for Regional Review.
• Maintain accurate records of debt collections.
• Approve all invoices and purchase orders, ensuring products have been received and services have been performed satisfactorily.
• Obtain bids for yearly improvements for the properties.

III. MARKETING

• Submit accurate weekly availability and activity reports to the Regional Manager on Mondays.
• Maintain the highest occupancy possible.
• Implement market rental rates and specials as directed by the Regional Manager.
• Prepare Monthly Market Survey Reports.

IV. MAINTENANCE / PROPERTY APPEARANCE

• Coordinate daily activities of maintenance personnel to ensure proper response to maintenance requests, preparation of vacancies, and overall community appearance.
• Acquire competitive bids for refurbishments as directed by the Regional Manager.
• Schedule work with contractors to prepare vacancies for rental and complete other miscellaneous projects.
• Inspect the property daily to ensure proper upkeep.
• Assess vacant units prior to renting to ensure they meet organizational standards.

V. ADMINISTRATIVE

• Oversee all leasing functions and ensure established processes are being followed.
• Maintain an organized system for accurate recordkeeping, including resident files, marketing information, maintenance records, inspections, and correspondence.
• Supervise all leasing staff, maintenance staff, and vendors on-site.
• Process all required forms and ensure timely submission of required reports and timesheets.
• Communicate regularly with the Regional Manager regarding job responsibilities and expectations.
• Ensure all employees comply with Fair Housing laws and company policies.
• Handle resident concerns and problems professionally.
• Prepare a quarterly newsletter for residents (winter, spring, summer, and fall).
• Ensure the property maintains at least a 33% closing ratio.
• Perform other duties as assigned by the Regional Manager or President.

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BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.