Office Manager/Accounting Support

Job Duties/ Responsibilities:

We are seeking a highly skilled
and organized Office Manager/Accounting Support to oversee the efficient
functioning of our Office and Accounts operations. Candidate will be
responsible for day-to-day accounting activities coordinating meetings,
managing databases, and facilitating smooth communication within the
organization. Additionally, handle financial tasks, including, invoice
generation, A/P, A/R, payroll and basic accounting duties. Candidate will serve
as a key point of contact for staff, suppliers, and clients, ensuring excellent
relationships and effective collaboration. As an integral part of our team, candidate
will contribute to maintaining up-to-date administrative procedures and
supporting the organization's HR function. The ideal candidate will possess
exceptional leadership abilities, possess proficiency in various software
packages, and have a strong understanding of accounting principles and
processes.

Key Responsibilities:

· Coordinate and organize meetings, ensuring all necessary
arrangements are made.

· Support Company’s accounting functions like generate invoices
and handle accounting tasks such as accounts payable and accounts receivable
using ERP system .

· Enter all
invoices, bills and verify and process payments.

· Receive
payments from customers and manage activities of A/R and A/P for any
discrepancies or collections .

· Organize company
events and conferences, ensuring their successful execution. Arrange
transportation and accommodations as required.

· Order office
supplies, stationery, and other essential items for the office.

· Handle
correspondence, complaints, and queries promptly and professionally.

· Prepare
professional letters, presentations, and reports to meet business needs .

· Implement and
maintain efficient office administrative systems and procedures .

· Ensure compliance
with health and safety policies, promoting a safe work environment.

· Maintain strict
confidentiality of executive-level communications and activities.

· Utilize a range
of software packages, including ERP systems, to streamline operations.

· Attend meetings
with senior management, providing valuable insights and updates.

· Assist the
organization's HR function by keeping personnel records up to date and
coordinating interviews.

· Collect, confirm,
and process timesheets, overtime, and track employee vacation and sick time .

. Oversee daily operations and maintenance of
the office building .

Requirements

Education and Experience:

· An associate degree in business or accounting or similar
degree or experience.

· Minimum of 2-3 years of experience as an Office Manager
and accounting
assistant ,
demonstrating proficiency in office management tasks.

· Proficiency in MS Office suite, including Word, Excel, and
PowerPoint.

· Familiarity with accounting software such as ERP systems
and other relevant software.

· Strong knowledge of generally accepted accounting and
bookkeeping principles and procedures.

Skill Sets:

· Strong analytical skills with a keen attention to detail.

· Proven proficiency in Microsoft Office applications,
including Excel, Word, and PowerPoint. Experience using QuickBooks and
familiarity with various computer systems.

· Exceptional problem-solving skills, with the ability to
identify issues and propose effective solutions.

· Ability to thrive in a fast-paced environment, managing
multiple tasks and priorities simultaneously.

· Excellent communication skills, both written and verbal,
enabling effective interaction with various stakeholders.

· Strong interpersonal skills to collaborate with customers,
vendors, and service providers, ensuring the collection of necessary
information for bids and quotes.

· Outstanding problem-solving abilities, approaching
challenges creatively and finding efficient resolutions.

· Exceptional multitasking and time management
skills, enabling effective coordination and prioritization of tasks .

Benefits

• 401(k)
  
• Paid
  time off
  

Job Type : Full-time

Pay : $40,000.00
- $50,000.00 per year

Schedule :

• 8 hour
  shift
  
• Monday
  to Friday
  

Ability to Relocate : West
Chester, OH 45069: Relocate before starting work (Required)

Work Location: In person