Cash Applications / Accounts Receivable Clerk

Description

Prosource, the region’s leading business technology solutions provider, has been awarded a Top Workplaces 2024 honor by The Enquirer. The list is based on employee feedback gathered through a third-party survey administered by employee engagement technology partner Energage, LLC. The anonymous survey uniquely measures 15 drivers of engaged cultures that are critical to the success of any organization including alignment, execution, and connection, just to name a few.

Major Goals and Responsibilities :

Daily application of deposits in cash, checks, credit cards and ACH/EFT. Accurate and timely payment application of all invoices related to the company’s business. Daily bank statement analysis. Work with AR Team as needed. Special projects as assigned. 

Requirements

Essential Activities :

Cash Application (65%)

• Apply daily receipts to customer’s accounts, reconcile differences (short pays, double pays, etc.), and enter banking transactions from daily bank report and lockbox
• Scan checks daily using bank scanner
• Verify upon completion that amounts applied to customer’s accounts equal to cashbook report and bank electronic scanner software
• Checks incompatible with scanner are taken to bank weekly 
• Work unapplied cash reports with explanation of why payment is on account. Send out weekly unapplied report
• Manage Credit Holds on Customers who are past due

Accounts Receivable Support (25%)

• Manage book of Customers to insure accounts are current
• Manage Leasing Fleet accounts
• Work with AR Team as directed

All other duties as assigned (10%)

• Scanning of checks & banking documents into OnBase
• Special projects as assigned

People Managed :

• None

Primary People Contacts :

• All team members
• Leasing Partners
• Customers

Behavioral Traits, Attitudes and Skills Required :

• Detail oriented and works well with repetitive tasks
• Likes a structured environment
• Team player with positive attitude
• Pleasant and courteous phone manner
• Strong math skills, likes to work with numbers
• Good communication and problem-solving skills
• Ability to be flexible, dependable
• Ability to multi-task, strong organizational skills
• All tasks will be carried out ethically, legally, and professionally

Toughest Part of the Job:

• Frequent interruptions
• Reconciliation of invoice discrepancies
• Problems solving cash applications questions

Prerequisites (i.e. education, experience):

• High School education, or equivalent
• Prior experience in office / customer service environment
• Microsoft Office Suite skills preferred
• Valid driver’s license 
• Ability to work full-time for an employer without restriction

Physical Requirements:

• Must be able to sit, stand or stoop for long periods of time.
• Must be able to lift 20 pounds.

Compensation Methods:

• Base salary and bonus plan performance compensation.