Small Business Controller

Job Description

Job Description

Job is located in Chagrin Falls,OH

We are a Small buiness drinking water B2B company with approximately 60 employees in 5 states within 6 offices seeking a hands-on Controller to lead our day-to-day accounting and financial operations. This is a key role for someone who enjoys working in a small business environment, partnering closely with leadership, and building strong financial processes that support growth.

The ideal candidate is experienced, detail-oriented, and confident in managing both the big picture and the day-to-day accounting work. This person should be comfortable wearing multiple hats, improving processes, and communicating clearly with management, staff, vendors, and outside partners.

What You Will Do

Accounting and Financial Oversight

• Oversee the daily operations of the accounting function
• Manage communication with the outside CPA firm
• Maintain accounting policies, procedures, and internal controls
• Oversee accounts receivable and help ensure timely collections
• Oversee accounts payable and help ensure vendors are paid accurately and on time
• Oversee payroll to ensure employees are paid accurately and on schedule
• Manage cash flow, reporting, and forecasting

Reconciliations and Month-End

• Prepare monthly account reconciliations
• Ensure monthly bank reconciliations are completed accurately
• Reconcile inventory and costing on a monthly basis, including communication with key suppliers
• Monthly reconiitaions at month's end
• Help ensure debt obligations and recurring payments are made on time
• Work closely with the outside CPA firm to support a timely month-end close
• Maintain fixed asset records

Reporting and Planning

• Prepare timely and accurate financial statements
• Track financial and operating metrics
• Analyze budget-to-actual results and report significant variances to management
• Recommend benchmarks to measure company performance
• Support management reporting and cost analysis
• Assist with annual budgeting and forecasting

Administrative and Business Support

• Oversee company insurance and 401(k) relationships
• Communicate directly with banking partners regarding company credit facilities
• Identify areas for improvement and help implement stronger processes and controls

Qualifications

• Bachelor’s degree in Accounting or Finance required
• 5+ years of accounting experience in a Controller, Senior Accountant, Accounting Manager, or similar role
• Strong working knowledge of QuickBooks, Excel, and Word
• Strong understanding of financial reporting, reconciliations, cash management, and general accounting processes
• Excellent organizational skills and ability to prioritize in a fast-paced environment
• Strong communication skills and a hands-on, problem-solving mindset
• Experience with inventory accounting or cost reconciliation is preferred, but not required

Why This Role

This is an opportunity to join a stable, growing small business where your work will have a direct impact on the company’s financial health and operational success. We are looking for someone who wants to be a true business partner, improve processes, and help support continued growth.

Fixed locations in 5 states: Georgia, Maryland, Ohio, California

Pay Dependant Upon Experience

Hydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE! This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.

Company Description

Hydrate HQ is the fastest growing B to B drinking water company in the USA. We provide a patented and exclusive bottleless purifier to commercial business and industry that our customers LOVE! This “high end” purifier is an alternative to obsolete 5-gallon bottle water coolers, cheap filter machines and antiquated water fountains. Over 8,000 companies have been enjoying our service and our business has doubled in the last three years. Companies are seeking clean, safe and touchless alternatives due to COVID-19 and we have the industry’s top solution to this problem.