Experienced Accounts Payable Associate YARDI SOFTWARE PROFICIENT

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POSITION SUMMARY: Please read the below requirements before applying! MUST RESIDE IN FRANKLIN COUNTY We are seeking an experienced full time Accounts Payables clerk with Yardi software proficiency to join our team. The ideal candidate will assist in providing people a home by supporting the organization's efforts to maintain the company's fiscal health by making payments to suppliers, creditors, vendors and others. The position also provides administrative and clerical support to the company and promotes positive public relations by providing optimum customer service. ESSENTIAL DUTIES AND RESPONSIBILTIES: To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. 1. Completes payments and controls expenses by processing, verifying, and reconciling invoices. a. Assemble, review and verify invoices (including checks for duplicates) and check requests b. Flag and clarify any unusual or questionable invoice items or prices c. Sort, code, match invoices and et invoices up for payment d. Enter and upload invoices into system, including expensing to accounts and cost centers 2. Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. 3. Ensures credit is received for outstanding memos. 4. Must be able to work within Work Order and projects systems. 5. Process capital, maintenance, groundskeeping, stock and project-related invoices - check for duplicates, stamp invoice for management signatures, identify related system work order and verify that the invoice is consistent with the requirements of the work order, close out work orders per invoice, update reporting systems as required with cost information. a. Includes entering detail into Yardi work order system. b. Includes working in Excel project reporting. c. Includes processing internal labor and inventory charges d. Includes scanning and filing critical documentation. 6. Ensure proper project documentation (e.g. project Work Authorization, Work Completion, permit, etc.) is received & filed prior to processing invoices 7. Collaborate to accomplish accurate and timely billings, including HUD corporation and special project labor billings. 8. Research and resolve invoice discrepancies and issues. 9. Correspond with vendors and respond to inquiries. 10. Provide supporting documentation for audits. 11. Must be able to ensure the accuracy and confidentiality of property, tenant and client records. 12. Maintain filings & records in various databases and electronic filing locations (e.g. grounds, sprinklers, backflows, fire protection billings, vehicles, home assets, house budgets, etc.). 13. Participate in cost-containment activities related to high water bills, primarily providing notification to facilities and property services coordinator. 14. Organizing and filing physical payable copies. 15. Maintain vendor documentation and Yardi payable status a. Insurance, Workers Compensation, W9, other 16. Continuing to improve the payment process. 17. Interchange duties and responsibilities of other administrative posts within the company including regular/daily coverage of front desk phone and greeting responsibilities. 18. Provide support and reporting for company performance measurements. 19. Basic cross training to support departmental employees' enjoyment of their time off. 20. Other duties as assigned. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES: 1. Working knowledge of accounts payable and general accounting principals 2. Proficient in data entry and management 3. Requires not only accounting acumen, but also working knowledge of a company's operations in order to be a steadfast guardian of its cash flow. 4. Ability to work with analytics, manage risk and engage in problem-solving processes. 5. Must be highly skilled with general computing skills and spread sheet applications. 6. Possess strong organizational skills. 7. Ability to adapt to new technology. 8. Effective quality of verbal and written communication. 9. Customer service skills: Able to effectively communicate with clients, tenants, prospective tenant, owners and vendors while focusing on productivity and results. 10. Detail-oriented and flexible. 11. Ability to successfully exercise independent judgment based on technical and detailed knowledge specific to activities and procedures being dealt with. 12. Ability to work independently and as a team player. 13. Ability to set priorities and juggle multiple demands. 14. Ability to work within organizational processes and uphold organizational standards. 15. Ability to work in a fast-paced, dynamic environment. 16. Ability to collaborate with coworkers & vendors. MINIMUM QUALIFICATIONS: HS Diploma or equivalent Required Associate Degree or Equivalent Preferred Personal Computer Preferred Required Microsoft Office proficiency Required Yardi proficiency Preferred Strong Verbal/Written Communication Conflict Resolution Skills Interpersonal Analytical 6,500 10-key KPH min. speed w/90% accuracy Preferred Required 38 WMP min. typing speed Preferred Required OTHER JOB REQUIREMENTS Reside in Franklin County Pass company-required background checks and drug testing Must be a self-starter Prioritize and perform tasks independently with minor direction Must be punctual, reliable, groomed & organized Must practice safe and neat work habits Must be customer-experience focused