Church Administrative Assistant

Position – Administrative Assistant

Hours – Hourly, up to 25 Hours per week. Benefits per Employee Handbook.

Compensation – Based on approval of the Annual Budget, compensation to be paid per hour

Position Description

Working under the direction of the Parish Administrator, the Administrative Assistant will serve in providing essential clerical, organizational and receptionist support to the Pastors, Staff, Council and various committees and will exhibit effective leadership skills in carrying out their tasks. The Administrative Assistant will act as the welcoming, organized face of the church office. Key duties include managing inquiries, maintaining databases, preparing Sunday bulletins and handling correspondence with high confidentiality.

Duties and Responsibilities

· Provide telephone and reception coverage, greet visitors and assist as needed

· Prepare all worship bulletins and maintain prayer list

· Prepare announcement for bulletin and verbal for pastors

· Provide agenda for Council and staff meetings

· Prepare Annual Book of Reports

· Prepare weekly calendar of events

· Schedule baptisms, communicate with candidates and prepare baptismal certificates

· Prepare and maintain labels and lists

a) Update and prepare mailing labels and lists as needed for committees

b) Prepare and maintain committee rosters

c) Maintain email database of Congregation members

d) Maintain church directory database

· Monitor and maintain office equipment

· Maintain flower chart and contact member for appropriate bulletin announcements

· Manage follow-up process for prospective members and visitors

· Manage new member process

· Coordinate scheduling of and participants in funerals and memorial services to be held at the church, as well as bulletin preparation.

· Other duties as required

Characteristics and Gifts

· Christ-centered and growing in faith in a God who is inclusive of all people and who sends people to make the world more reflective of God’s compassion, justice, and love.

· Effective communication skills for a variety of people and age groups.

· Effective leadership, organizational, and motivational skillset.

· Ability to handle sensitive member information with discretion.

High school diploma or equivalent (some college preferred).

· Computer: Working knowledge of Microsoft Word, Excel and Publisher and an ability to learn Church Windows, Canva and other computer programs as needed

All Saints’ Mission

Give glory to God; share the good news of Christ;

and encourage growth in faith and discipleship.

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All Saints’ Vision

People are transformed into servants of Christ through the good news of the Gospel.

A Résumé and Letter of Interest may be submitted by email to the Parish Administrator; [email protected] or by mail to: All Saints Lutheran Church , P.O. Box 1200, Worthington, OH 43085.

Pay: $22.00 - $25.00 per hour

Work Location: In person