Accounting Assistant/Accounts Payable Clerk

Description

DUTIES AND RESPONSIBILITIES:

• Manages accurate and timely processing of accounts payable expenditures including but not limited to document review, vendor set-up and maintenance, governmental reporting, standard invoices, petty cash reimbursements, and check generation and distribution.
• Manages accounts payable department and staff including but not limited to overseeing 1099 processing, bill processing, policy and procedure updates, and staff development.
• Ensures that adequate internal controls are communicated and adhered to in all payable processes.
• Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures.
• Ensures timely and accurate month-end close and reporting.
• Reviews and approves company invoices and expense reports.
• Prepares and presents accounts payable reports as required.
• Reviews, analyzes, and implements technological changes to enhance performance and customer requirements.
• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
• Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
• Performs other related accounting duties as assigned by management.
• Performs data entry or data analysis duties as assigned by management.

Requirements

QUALIFICATIONS:

• Bachelor’s Degree (B. A.) or equivalent preferred
• One to Three years related experience or equivalent.
  • Proficient on computers along with Excel.
    • Commitment to excellence and high standards.
    • Excellent written and verbal communication skills.
    • Good judgement with the ability to make timely and sound decisions
    • Working knowledge of data collection, data analysis, evaluation, and scientific method.
    • Acute attention to detail.
    • Ability to work with all levels of management.
    • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
    • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

COMPETENCIES:

• Analytical --Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills --Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication-- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication-- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Cost Consciousness-- Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Ethics-- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support-- Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Strategic Thinking-- Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Judgment-- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Planning/Organizing-- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity-- Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Adaptability-- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality-- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability-- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative-- Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation-- Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Calculates figures and amounts
• Analyze statistical and financial data
• Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard